Accounts Payable Clerk

Job location:
Calgary

Wage:
Competitive wage

Employment status:
Permanent Full-time

Reports to:

Shared Service Lead, A/P – North America

Position Summary
Reporting to the Shared Service Lead, A/P & A/R – North America, the  Accounts Payable Clerk  is responsible for the accurate and timely processing of both accounts payable. This role supports the full cycle of vendor payments, while ensuring compliance with internal policies, accounting controls, and reporting requirements.

The A/P Clerk will independently manage invoice processing, payment preparation, and reconciliations, while working collaboratively with internal stakeholders and external vendors. This position requires sound judgement, strong attention to detail, and the ability to resolve discrepancies efficiently.

Essential Duties and Responsibilities Accounts Payable

Process vendor invoices, ensuring appropriate approvals, accurate coding, and compliance with company policies.

Expected processing volume per day is up to 50-70 invoices per day

Prepare and process vendor payments via cheque, EFT, credit card, or other approved payment methods.

Review purchase requests and invoices to ensure accuracy, completeness, and correct account assignment.

Post accounts payable transactions and perform reconciliations to the general ledger.

Investigate and resolve invoice discrepancies, pricing issues, and vendor inquiries.

Perform monthly vendor statement reconciliations and follow up on missing or disputed invoices.

Reconcile credit cards and fuel cards and ensure timely payment.

Balance A/P batches and prepare related reports as required.

General

Maintain accurate and organized A/P documentation, both electronic and physical.

Verify vendor bank information according to the internal SOP.

Ensure confidentiality and integrity of all financial information.

Maintain detailed notes on inquiries, responses, and resolutions to avoid repeated questions, minimize duplication of effort, and support efficient follow-up.

Support internal and external audits by preparing documentation and responding to inquiries.

Assist with year-end file preparation and archival of prior fiscal year records.

Identify process improvement opportunities and raise issues or risks to the Shared Service Lead.

Perform other related duties as assigned.

Skills, Education, and Experience

2–5 years  of combined experience in Accounts Payable.

Previous D365 experience is an asset.

Solid understanding of accounting principles, reconciliations, and transaction flow between sub-ledgers and the general ledger.

Experience working with accounting or ERP systems and intermediate proficiency in spreadsheets (e.g., Excel).

Strong attention to detail with the ability to manage multiple priorities and deadlines.

Ability to resolve discrepancies independently and