Junior Document Controller​/Data Entry Clerk

JUNIOR DOCUMENT CONTROLLER / DATA ENTRY CLERK

Our ideal candidate will be an essential member of our Document Control group which supports the entire Projects Team network within Lanmark. We are looking for a new grad from a records management course or 1 year’s experience in a Document Control / Data Entry position. The Document Control position will report to the Lead Document Controller and will work closely with the Project Managers, Project Engineers and Drafters and is responsible for all internal and external client document management activities.

Job Responsibilities:

• Managing the lifecycle of documentation and ensuring all project documentation meets Lanmark requirements.
• The point of contact for Lanmark for all external Document Control groups, including contractors and vendors.
• Maintaining Document Control related work aids, procedures, and checklists for all phases (including Engineering, Fabrication, Construction, Commissioning and Startup and Project Close Out) of Lanmark projects.
• Ensuring adherence to all Document Control standards and processes through informal checking of document control outputs (transmittals, metadata, distribution & completed request forms).
• Performing Master Document Register(s) reconciliation to ensure data consistency between repositories (internal and external) compliance with project requirements.
• Managing project recordkeeping and correspondence functions including weekly reports, monthly reports, submittals, RFIs, change documents, meeting minutes, drawings, specifications, approvals, templates, and any project-related items.
• Making sure that controlled copies of the latest approved documents and drawings are distributed.
• Ensuring proper coding of all documents and drawings.
• Executing project close-out activities for all turnovers.
• Scanning and printing documents as required.

Qualifications:

• SAIT Information Management and Records Certificate (or equivalent), or 1 year experience in a related Document Control position.
• Excellent Microsoft Word and Excel skills a must.
• Strong computer skills in Microsoft Windows a must.
• Excellent written and oral communication skills.
• Excellent organizational skills.
• Must demonstrate the ability to meet deadlines, the ability to multitask and work in a high pace setting in a group or in an individual setting.
• Understanding of interdisciplinary engineering deliverables for project execution would be an asset.
• Knowledge of MFiles, SharePoint and FTP Sites would be an asset.
• Knowledge of Bluebeam PDF software would be an asset.