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Office Administrator/ Coordinator Virtual Assistant/ Remote Admin Administrative Management

Corporate Executive Assistant

Job in Calgary, Alberta, T3S, Canada
Listing for: Trace Associates Inc
Full Time position
Listed on 2025-12-31
Job specializations:
  • Administrative/Clerical
    Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Administrative Management
  • Business
    Office Administrator/ Coordinator, Administrative Management
Job Description & How to Apply Below

The Opportunity

  • This is a new role to lead corporate administration for our expanded senior leadership team. We are committed to doing great things, even when they’re challenging, while having tons of fun along the way.

    • Accountabilities and Key Responsibilities

  • Executive Support: calendar, scheduling, travel, and meeting coordination.
  • Communication: manage incoming corporate communication and help conserve executive time.
  • Corporate Administration: maintain corporate records, policies, and ensure governance compliance. Provide office management oversight on behalf of the President.
  • Project and Event Coordination: assist with strategic initiatives led by the senior leadership team.
  • Confidentiality and Discretion: handle information with the highest level of professionalism.
  • Technology and Systems: maintain and improve our digital filing and document management.

    • About You and Your Qualifications

  • You are super organized and proactive, all without breaking a sweat.
  • You understand “the bigger picture”, love figuring out what’s needed before anyone asks, and can spot problems before they become an issue. You have high emotional IQ.
  • You get excited to help executives and can balance the greater good, while taking care of yourself.
  • You live our core values (caring, collaborative, positive) and corporate principles (health and safety, excellence, and balance).
  • >10 years of experience in similar roles, office technology proficiency, and quick to learn new tools.

    • Why Trace?

  • Respect for all. We view this role as an extension of our leadership team, and we will treat you well.
  • Clear roles and responsibilities, so you are set up for success.
  • A flexible, transparent, and empowering culture that invests in professional development and growth.
  • A healthy culture and highly functioning leadership team that genuinely cares about people.
  • We are a company that wants to be the best at everything we do.
  • A flexible employee ownership program where shareholders provide input and help make decisions.
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