Reception & Admin Assistant

We are seeking a flexible, enthusiastic, and service-oriented Reception/Administrative Assistant for our downtown Calgary client. This is a dynamic opportunity for an experienced office administrator who thrives in a fast-paced, people-focused environment and enjoys being at the center of daily office operations. If you excel at creating a welcoming, organized, and well-supported workplace, we want to hear from you—apply today!

Responsibilities:

• Answer phones and greet clients.
• Oversee daily office administration and front-desk operations.
• Greet and support employees, visitors, vendors, and service providers.
• Coordinate building maintenance requests, facility repairs, and vendor relationships.
• Maintain updated floor plans and support office moves and seating assignments.
• Manage meeting room scheduling, setup, catering, and basic technology coordination.
• Handle hospitality needs, including stocking supplies, maintaining kitchen areas, and ordering/setting up lunches.
• Support office and facilities budget administration, invoices, and expense tracking.
• Oversee security and access management, including cards and visitor passes.
• Maintain office procedures manuals and train backup support staff.
• Provide general office management and administrative support across departments.

Qualifications:

• A Bachelor’s degree or diploma in Business Administration or a related field is preferred.
• Intermediate knowledge of MS Word, Excel, and Outlook.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to prioritize deadlines and work under pressure.
• Flexibility and a willingness to help wherever needed.
• Time management skills with strong attention to detail.

If you’re client-focused, a team player, and looking to be the glue that holds a team of professionals together, we’d love to speak with you! Apply now for immediate review.

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Equation Staffing Solutions is a successful, award-winning Calgary based staffing and recruitment agency specializing in the placement of candidates on a temporary, contract or permanent basis. The industries we serve include oil and gas, warehousing & transportation, finance & accounting, banking, health care, educational institutions, engineering & technology, manufacturing, construction, agriculture and all levels of government. The job families we place people in comprise of general office & admin support, human resources, customer support, warehousing, trades, machine operators, production, accounting, records management, business management & information management.