Board Administrator Job Calgary area,Alberta Canada,Administrative/Clerical

Your expertise shapes our business

At the CWB Group, we find fulfillment and inspiration knowing that we are performing meaningful and purposeful work. Every day is a new adventure with opportunities to learn from industry leaders and, most importantly, from each other. When you join the CWB Group, you become part of a diverse and inclusive, tight-knit team passionate about making a global impact.

Our commitment to Diversity, Equity and Inclusion (DEI)

The CWB Group believes that diversity and inclusion among our employees is critical to our success, and we seek to recruit, develop and retain the most talented employees from a diverse candidate pool.

Work with us and achieve your career goals

For over 75 years, our employees have been the backbone of our business, driving our success and extraordinary reputation. We challenge our employees to take charge of their careers and provide growth opportunities, tools and resources to reach their goals.

What to expect:

The Board Administrator reports to the Corporate Secretary in delivering effective governance and administrative support for a parent not-for-profit company, its charitable foundation, and its for-profit subsidiaries. Specifically, this includes CWB Group – Industry Services, CCIIW (Canadian Counsel of IIW), A&B Governing Board, CWB Group Industry Solutions Ltd. and CWB Welding Foundation.

This role is responsible for high-quality board and committee administration, coordination of governance processes, maintenance of corporate records, expenses reporting, supporting Executive leadership team with Board materials and compliance and regulatory filings. The Board Administrator works closely with Corporate Secretary, executives, and internal teams, and plays a key role in ensuring that board operations are professional, efficient, and aligned with organizational values.

The ideal candidate has strong organizational and interpersonal skills, a growth mindset, and is comfortable working with and learning new technologies, including AI-enabled tools, to improve workflows and support the Corporate Secretariat function.

This includes:

Board & Committee Administration

Coordinate logistics for board and committee meetings across the parent not-for-profit, foundation, and for-profit subsidiaries (scheduling, venue/virtual arrangements, technology setup, catering, and materials).

Prepare board and committee meeting packages, agendas, and supporting documentation in collaboration with the Corporate Secretary and senior leaders.

Draft, format, and assist in finalizing board and committee minutes, resolutions, and action logs; follow up on action items as directed.

Support the onboarding and offboarding of directors and committee members, including orientation materials, technology access, and training on board portals and tools.

Processing expenses of directors, and corporate secretary for Board related expenses

Supporting the Corporate Secretary the Board budget

Corporate Records & Governance Support

Maintain accurate and up-to-date corporate records for all entities (minute books, registers, director/officer records, mandates, charters, and policies).

Assist the Corporate Secretary with preparation, tracking, and filing of required regulatory and corporate filings (, annual filings, returns, updates to corporate registries and charity regulators, as applicable).

Help manage calendars for key governance activities (AGMs, board and committee cycles, evaluation processes, policy review timelines, etc.).

Support the drafting, formatting, and organizing of governance documents such as charters, terms of reference, policies, and board orientation materials.

Stakeholder & Relationship Management

Serve as a professional and approachable point of contact for Corporate Secretary and Executive Leadership Team, providing timely responses and support on logistical and information requests.

Coordinate with internal departments (finance, legal, HR, IT, operations) to gather materials for board meetings and ensure alignment on timelines and expectations.

Support smooth communication flows between the Corporate Secretary, leadership team, and external stakeholders as required.

Technology…


Increase/decrease your Search Radius (miles)



Job Posting Language