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Job Description & How to Apply Below
The Intermediate Document Control Specialist will manage and maintain controlled documentation for projects and operations, ensuring compliance with company standards, regulatory requirements, and vendor/supplier documentation processes. This role supports efficient document flow between internal teams and external vendors, contributing to project success and organizational compliance.
Key Responsibilities:
Document Management
• Maintain and update controlled documents in electronic and hard copy formats.
• Ensure proper classification, storage, and retrieval of documents in accordance with company procedures.
• Track document revisions and maintain version control.
Vendor/Supplier Documentation
• Review, register, and monitor vendor and supplier documentation for accuracy and compliance.
• Coordinate with vendors to ensure timely submission of required documents.
• Validate vendor documentation against project specifications and standards.
Compliance & Quality
• Implement document control processes aligned with regulatory and contractual requirements.
• Support audits and inspections by providing accurate document records.
• Maintain confidentiality and security of sensitive documentation.
Collaboration
• Liaise with project teams, procurement, and vendors to resolve documentation issues.
• Provide guidance on document control procedures to internal and external stakeholders.
Qualifications
• Diploma or degree in Business Administration, Engineering, or related field.
• 3–5 years in document control, preferably in oil & gas, construction, or infrastructure projects.
• Proven experience managing vendor/supplier documentation and Master Document Registers (MDR).
• Proficiency in document management systems (e.g., SharePoint, Aconex, Open Text, Bluebeam).
• Knowledge of SAP and Hexagon SDx is a plus.
• Strong organizational skills and attention to detail.
• Excellent communication and stakeholder management skills.
Preferred Skills
• Knowledge of regulatory standards and document retention policies.
• Familiarity with project governance and assurance frameworks.
• Ability to work independently and meet deadlines in a fast-paced environment.
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Advantages
• Knowledge of regulatory standards and document retention policies.
• Familiarity with project governance and assurance frameworks.
• Ability to work independently and meet deadlines in a fast-paced environment.
Responsibilities
Summary:
The Intermediate Document Control Specialist will manage and maintain controlled documentation for projects and operations, ensuring compliance with company standards, regulatory requirements, and vendor/supplier documentation processes. This role supports efficient document flow between internal teams and external vendors, contributing to project success and organizational compliance.
Key Responsibilities:
Document Management
• Maintain and update controlled documents in electronic and hard copy formats.
• Ensure proper classification, storage, and retrieval of documents in accordance with company procedures.
• Track document revisions and maintain version control.
Vendor/Supplier Documentation
• Review, register, and monitor vendor and supplier documentation for accuracy and compliance.
• Coordinate with vendors to ensure timely submission of required documents.
• Validate vendor documentation against project specifications and standards.
Compliance & Quality
• Implement document control processes aligned with regulatory and contractual requirements.
• Support audits and inspections by providing accurate document records.
• Maintain confidentiality and security of sensitive documentation.
Collaboration
• Liaise with project teams, procurement, and vendors to resolve documentation issues.
• Provide guidance on document control procedures to internal and external stakeholders.
Qualifications
• Diploma or degree in Business Administration, Engineering, or related field.
• 3–5 years in document control, preferably in oil & gas, construction, or infrastructure projects.
• Proven experience managing vendor/supplier documentation and Master Document Registers (MDR).
• Proficiency in document management systems (e.g.,…
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