Office Administrative & Front Desk Coordinator

Office Administrative & Front Desk Coordinator

Join to apply for the Office Administrative & Front Desk Coordinator role at A-Apollo Windows & Doors
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This role is the first point of contact for customers and supports smooth day-to-day office operations. It requires a detail-oriented, customer-focused individual who can manage administrative tasks while providing front-desk support.

CA $40,000.00/yr - CA $45,000.00/yr

As the first point of contact for our customers, you will play a key role in ensuring smooth day-to-day office operations. This position requires a detail-oriented and customer-focused individual who can manage office administrative tasks while providing excellent front-desk support.

• Greet visitors and answer phone calls in a professional and friendly manner.
• Respond to customer inquiries via phone and email, directing them to the appropriate team members.
• Schedule appointments and maintain the company’s calendar for installation and service.
• Assist with administrative tasks such as data entry, filing, document management, and appointment booking.
• Support the sales with follow-ups for pick-up, shipment, and installation.
• Maintain office supplies and ensure the workspace remains organized.
• Handle incoming and outgoing mail and deliveries.
• Maintain CRM and Excel sheets to keep track of the orders and appointments.

• Previous experience in a front desk role is preferred, particularly with windows & doors manufacturing.
• Proficiency in data entry and familiarity with office procedures.
• Strong organizational skills with the ability to multitask effectively in a fast-paced setting.
• Excellent verbal communication skills and a friendly demeanor to ensure positive interactions.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

Apollo Windows is a leading manufacturer of high-quality windows and doors in Calgary. We take pride in delivering exceptional customer service, energy-efficient products, and expert installation. We’re looking for a reliable and organized individual to join our team.

If you are passionate about providing outstanding service and have the necessary skills to thrive in this role, we encourage you to apply!

Apollo Windows began with a simple idea: deliver exceptional windows and doors that truly reflect the needs of Albertans. Over three decades later, we’re still doing that, as a family-run business built on trust, craftsmanship, and community. We manufacture our products right here in Calgary, giving us full control over quality and delivery. From one home to thousands, our story continues with every project we’re proud to be a part of.

• Entry level

• Full-time

• Administrative

• Manufacturing

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