Facilities & Mailroom Assistant

Job Details

Role: Facilities & Mailroom Assistant - On Site - Calgary

Term: Contract, 8 months

Type: On-Site, As needed

Rate: Hourly - Part Time

Base Pay Range: CA $18.00/hr - CA $22.00/hr

Insight Global is seeking a Mailroom & Facilities Support Specialist to join a large agricultural company in Calgary, Alberta, on a part‑time, on‑site basis. This role is essential for ensuring smooth mailroom operations, courier handling, and supporting facilities management tasks. The successful candidate will be highly organized, customer‑service oriented, and able to work independently while managing multiple responsibilities in a fast‑paced environment.

• Handle all incoming and outgoing mail and courier packages, including deliveries.
• Prepare customs documentation when required.
• Set up requisitions, process invoices, and arrange for timely payment.
• Maintain and coordinate maintenance of mailroom equipment (scale, postage machine, mail scanner).
• Provide reception coverage when needed.
• Assist with facilities management tasks such as replenishing supplies, meeting room and event setup.
• Support catering and other deliveries to the site.
• Collaborate with the Facilities Management team for miscellaneous tasks as required.

• Strong organizational skills and attention to detail.
• Excellent customer service and interpersonal skills.
• Ability to work both independently and in a task‑based team environment.
• Physical ability to lift up to 30 lbs.
• Experience with mailroom and courier experience in a fast‑paced corporate environment.
• High School Diploma.
• Availability to work 25 hours per week, on‑site, Monday to Friday (mid‑morning to mid‑afternoon).

Seniority level: Entry level

Employment type: Part-time

Job function: Other

Industry: Facilities Services

Location:

Calgary, Alberta, Canada