Administrative & Accounting Assistant

The successful candidate will thrive working in an engaging, collaborative, fast-paced, innovative environment while supporting dedicated accounting professionals.

• You will provide project coordination, administrative support, as well as organizational support to our Accounting team
• You will produce and maintain databases, digital filing systems and other records
• You will assist the Accounting team with all administrative needs
• You will participate in the overall department’s development of internal best practices, processes and procedures – your feedback and ideas will be valued to ensure proper communication between departments
• You have a great attitude — proactive, positive, always seeking to better our team, constantly seeking ways to add value

• Provide administrative, billing and AR support to the Accounting team – meeting coordination, report and document preparation, other ad hoc tasks as needed
• Handle general correspondence efficiently and proactively action any items requiring immediate attention
• Preparing deliverables for clients and maintaining our client workflow and data base systems
• E-file tax returns
• Using strong attention to detail to Review and proofread documents
• Organizing, scanning, saving and faxing documents
• Respond to client emails and correspondence, answer calls and communicate with clients
• Supporting billing function as needed
• Updating client contact information in database and associated software
• Experience in Case Ware or Tax Prep or other major accounting software is considered an asset
• Knowledge of U.S. or Canadian tax filings is considered an asset
• Experience in a professional services firm is considered an asset
• Candidate must be trustworthy with sensitive client information, self-motivated and able to work in an unsupervised environment

• 1-3 years of administrative and accounting experience is considered an asset (with a preference for public accounting firm experience)
• Post secondary education
• Exceptional interpersonal skills, strong written and oral communication skills, analytical skills, organizational and planning skills
• Attention to detail, self-starting, and action-oriented while regularly exercising independent judgment and seeing tasks through to completion
• Proactive in project management
• Intermediate to advanced skills in Microsoft Office
• Comfortable learning new computer systems and technologies
• Self-motivated and takes initiative
• Works very well under pressure and in a fast-paced environment
• Works well independently and within a team setting
• Capable of managing multiple tasks simultaneously
• Dynamic Work Environment
• Health Insurance / Extended Benefit
• Vacation Days / Personal Care Time
• Professional Development
• Free On-site Gym