Design Team Project Administrator

Boardwalk provides Canadians with a quality, comfortable home‑living experience through a portfolio of rental apartments and townhouses. This full‑time position is located at our head office in Calgary and requires a Class 5 driver’s license and access to a personal vehicle.

This role is designed for a team‑oriented person with project administration experience to take ownership of the financial and administrative side of active projects across a national portfolio. You’ll support budgeting, procurement, documentation, and project coordination, and have opportunities for leadership exposure.

• Coordinate project approvals, including executive sign‑off, PO issuance, and contract setup (CCDC)
• Process contractor and supplier invoices and support financial tracking
• Maintain project budgets, forecasts, commitments, contingencies, and cost trackers; identify variances and elevate risks proactively
• Work with design, operations, and project teams to support annual budget planning
• Administratively manage multiple projects simultaneously, tracking progress and helping resolve issues as they arise
• Coordinate with procurement and warehousing to ensure materials are ordered and delivered on time
• Assist in sourcing, qualifying, and onboarding contractors per company policies
• Coordinate project meetings, prepare action logs, track outstanding items, and follow up with stakeholders to maintain momentum
• Track and analyze project data (costs, timelines, contractor performance) and report to leadership
• Support rebranding and renovation projects across multiple regions
• Assist with preparation of specifications, tender documentation, and project packages
• Support quality assurance reviews and project closeout documentation
• Maintain and improve project systems, filing structures, workflows, and tracking tools to support efficiency
• Provide general team support and assist with priority tasks as required

• Have 3–5 years of project administration or project coordination experience
• Are highly organized, detail‑oriented, adaptable, and comfortable managing multiple priorities in a fast‑paced environment
• Are confident working with budgets, numbers, and financial tracking
• Communicate clearly with both technical and non‑technical teams
• Demonstrate leadership through initiative, accountability, and proactive problem solving
• Take ownership of your work and look for ways to improve processes
• Can thrive within a highly collaborative team structure
• Are open to occasional travel for site visits and project support
• Have a valid driver’s license and access to a vehicle

• Diploma in Business Administration or related field (asset)

• Strong working knowledge of Microsoft Office (Excel, Outlook, Word)
• Advanced Excel skills preferred (budget tracking, reporting, formulas, pivots)
• Experience with SharePoint or document management systems considered an asset

• Competitive compensation based on experience
• Parking provided
• Opportunity to work on projects across multiple regions in Canada
• Exposure to a wide range of stakeholders and project scopes
• A supportive, high‑performing team environment
• Ongoing learning and growth through hands‑on experience

Full‑time, in‑office