Administrative & Accounting Assistant

The successful candidate will thrive working in an engaging, collaborative, fast-paced, innovative environment while supporting dedicated accounting professionals.

Overview

You will provide project coordination, administrative support, as well as organizational support to our Accounting team

You will produce and maintain databases, digital filing systems and other records

You will assist the Accounting team with all administrative needs

You will participate in the overall department’s development of internal best practices, processes and procedures – your feedback and ideas will be valued to ensure proper communication between departments

You have a great attitude — proactive, positive, always seeking to better our team, constantly seeking ways to add value

Duties

Provide administrative, billing and AR support to the Accounting team – meeting coordination, report and document preparation, other ad hoc tasks as needed

Handle general correspondence efficiently and proactively action any items requiring immediate attention

Preparing deliverables for clients and maintaining our client workflow and data base systems

E-file tax returns

Using strong attention to detail to Review and proofread documents

Organizing, scanning, saving and faxing documents

Respond to client emails and correspondence, answer calls and communicate with clients

Supporting billing function as needed

Updating client contact information in database and associated software

Experience in Case Ware or Tax Prep or other major accounting software is considered an asset

Knowledge of U.S. or Canadian tax filings is considered an asset

Experience in a professional services firm is considered an asset

Candidate must be trustworthy with sensitive client information, self-motivated and able to work in an unsupervised environment

Qualifications

1-3 years of administrative and accounting experience is considered an asset (with a preference for public accounting firm experience)

Post secondary education

Exceptional interpersonal skills, strong written and oral communication skills, analytical skills, organizational and planning skills

Attention to detail, self-starting, and action-oriented while regularly exercising independent judgment and seeing tasks through to completion

Proactive in project management

Intermediate to advanced skills in Microsoft Office

Comfortable learning new computer systems and technologies

Self-motivated and takes initiative

Works very well under pressure and in a fast-paced environment

Works well independently and within a team setting

Capable of managing multiple tasks simultaneously

Dynamic Work Environment

Health Insurance / Extended Benefit

Vacation Days / Personal Care Time

Professional Development

Free On-site Gym

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