Administrative Assistant

Administrative Assistant

Chaos Wrangler. You’re the kind of person who can coordinate six flights, three hotel bookings, two airport pickups, and one executive’s quick little change – all before your second coffee. You remember birthdays, notice when someone’s energy is off, and handle chaos calmly. We’re looking for an Administrative Assistant who loves organizing travel, keeps our Calgary office running smoothly, and manages behind‑the‑scenes details so our team can do their best work.

• Coordinate travel for executives and new hires, including flights, hotels, pickups, and last‑minute changes.
• Manage conference logistics and office systems, keeping supplies stocked and meeting spaces ready.
• Handle confidential information with care and maintain office file organization.
• Support onboarding, welcome new hires, and coordinate with landlords and vendors.
• Assist with OH&S requirements and continuously improve office processes.

• Passport full of experience: Well‑travelled, adept at airline, customs, and logistics, ensuring efficient and cost‑conscious travel.
• Marie Kondo levels of organization: Keep the office clean, stocked, and running smoothly with clear communication and documentation.
• Great people skills: Emotionally intelligent, adaptable, and able to communicate with executives, team members, vendors, and new hires.
• Talent for making people feel taken care of: Create a welcoming culture through thoughtful onboarding, celebrations, and support during difficult moments.
• Allergy to dropped balls: Attention to detail, double‑checks, tracks deadlines, and maintains confidentiality.
• Builder mentality: Improves systems, documents SOPs, and optimizes workflows to enhance efficiency.

• Humble, putting the team and others’ needs ahead of your own.
• Hungry to learn more.
• People smart, a great teammate.

• Generous healthcare package
• Monthly team events and activities
• Flexible statutory holidays with the option to bank days
• Casual dress code
• A supportive culture that rewards hard work and fun