Coordinator, Events

Coordinator, Events

Platform Calgary

Are you a detail-oriented, highly organized professional looking to build a meaningful career at the heart of Calgary's tech sector? If you thrive in a collaborative environment and possess the customer service orientation required to support the Events team, then we think this is what you were meant to do as Platform Calgary's newest Coordinator, Events.

As the Coordinator, Events, you will be a central partner in providing a high-caliber client experience. Reporting directly to the Manager, Events, you will act as the key contact for external clients, ensuring their event requirements are fully realized. We are looking for a team member who possesses the administrative support, project management, and high-level customer service skills to engage effectively with our partners and stakeholders while understanding how their work supports our overarching strategic priorities.

• Core Function Support: Provide administrative support for external event clients, including booking confirmations, catering, security, and staff liaison.
• Stakeholder Engagement: Serve as the primary contact for startup founders, corporate partners, vendors, and event attendees to ensure their requirements are fully realized.
• Strategic Execution: Build Banquet and Event Orders (BEOs) in Momentus, ensuring details are ready for operations/execution staff handoff.
• Asset & Resource Management: Manage event bookings across internal systems, the YYC Tech Community Event Calendar, and Innovation Centre displays; compile monthly event metrics.
• Team
  
  Collaboration:
  
  Work closely with the Sales Coordinator to ensure a seamless client handoff and contribute to the refinement of event processes.
• The Platform Way: Participate in Platform's ongoing Continuous Improvement initiatives and embrace our "All Hands" values by assisting with internal events and other duties as required.

• Education: Post‑secondary education in event management or equivalent professional experience.
• Experience: Minimum 4+ years of experience in event management/coordination.
• Technical Proficiency: Proficiency in event management software (e.g., Momentus) and Google Workspace.
• Communication: Exceptional interpersonal and communication skills, with a focus on being a polished representative of Platform Calgary.
• Project Management: Proven ability to manage multiple priorities and see tasks through from planning to execution.

• Community-First Mindset: You are energized by the tech ecosystem and are eager to help others build meaningful connections within our community.
• Bias for Action: You are execution-focused and take initiative. You enjoy solving problems independently and seeing tasks through to completion.
• Adaptability & Judgment: You can navigate ambiguity and fast-paced environments with ease, applying sound judgment to manage competing priorities.
• Collaborative Professionalism: You work effectively across different working styles and departments, maintaining a high standard of professionalism in all interactions.
• Continuous Improvement: You don't just follow processes, you look for ways to make them better. You are a forward-thinker who anticipates needs before they arise.

• A Unique Place to Work: The Platform Innovation Centre is the front door to Calgary’s tech and innovation community, home to 100+ partners dedicated to helping companies start, grow, and succeed.
• Innovation & Growth: Work in a space that encourages new ideas, professional development, and continuous learning.
• Comprehensive Benefits: We offer an excellent compensation package including group and executive benefits starting on day one, RRSP matching, plenty of time off, hybrid work opportunities, a cellular allowance, and on-site parking.

We are fostering a culture of belonging that is diverse and inclusive. This begins with an equitable and accessible hiring process. We highly encourage applications from excluded and marginalized communities. You do not need to meet 100% of the qualifications to apply—if you think this could be the role for you and you bring something unique to the table, submit your application!