Executive Administrative Assistant - Richter

Job Category:  Operations Support

Requisition Number:  EXECU
002502
Posted :
July 2, 2026
Full-Time
Locations  Showing 1 location
Description  Richter is a Business | Family Office that provides strategic advice on business matters and on families’ financial and personal objectives across generations. With 100 years of experience advising at the intersection of family and business, Richter has developed an integrated approach to help business owners find sustainable success. Whether business, personal, or both, Richter is uniquely positioned to address the needs of Canada’s most successful entrepreneurs, private clients, business owners and business families and help them chart a clear path to shape their legacy for the future.

Founded in 1926, Richter’s 600-person multidisciplinary team continuously innovates to create value for our people, clients, and community in Canada and in the US.

Position Overview
Top-caliber and precise, the Executive Administrative Assistant provides high-quality administrative support to Partners while contributing to a polished, well-coordinated office experience. This role combines executive assistance, office concierge support, and day-to-day coordination, requiring professionalism, discretion, strong judgment, and exceptional organizational skills. Experience in a prestigious hotel, premium hospitality setting, family office, or high-net-worth family environment would be considered a strong asset, as the successful candidate will be expected to deliver attentive, service-oriented support with accuracy, care, and follow-through.

This individual will manage calendars, meetings, travel arrangements, communications, documentation, office logistics, and internal requests while helping create a responsive, welcoming, and client-focused environment for Partners, colleagues, clients, and visitors.
Executive Administrative Support
Manage the Partner’s calendar, priorities, communications, and scheduling needs with strong attention to detail and discretion
Act as a professional point of contact between the Partner, internal teams, clients, prospects, and external stakeholders, ensuring timely and polished communication
Prepare agendas, organize materials, and track follow-ups to support clear alignment and effective execution
Support business development initiatives by coordinating priorities, weekly planning, stakeholder touchpoints, and related administrative follow-through
Prepare, consolidate, and coordinate reporting materials, updates, and recurring summaries for internal leadership and key stakeholders
Handle confidential communications, sensitive information, and administrative matters with professionalism and sound judgment
Oversee administrative workflows, including expense reimbursement, time entry support, and process coordination through relevant internal systems
Office Experience, Concierge & Hospitality
Provide elevated concierge-style support for the office, including internal requests, visitor needs, and day-to-day logistics
Coordinate travel, accommodations, transportation, reservations, catering, and other business-related arrangements
Support client-facing activities, office events, team gatherings, and internal initiatives with a polished, service-oriented approach
Help ensure meeting rooms, shared spaces, and office touchpoints are prepared with care, precision, and attention to detail
Deliver attentive, solutions-oriented support to Partners, clients, and visitors while addressing requests and issues promptly, professionally, and with discretion
Identify opportunities to enhance the overall office experience, hospitality standards, and administrative efficiency
Office Operations & Relationship Management
Coordinate office-related requests and liaise with building management, vendors, suppliers, and service providers as needed
Maintain strong, collaborative relationships with internal teams, external partners, and preferred vendors
Help ensure the office environment remains organized, welcoming, and aligned with professional service standards
Maintain knowledge of office resources, service providers, and operational processes to support seamless day-to-day operations
Colla…