Executive Assistant

Job in Calgary, Alberta, T3S, Canada

Listing for: RECRUITMENT PARTNERS INC.

Full Time position
Listed on 2026-07-20

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Executive Admin/ Personal Assistant, Business Administration
Business
Office Administrator/ Coordinator, Business Administration

Executive Assistant / Senior Administrator

Are you a proactive administrative professional who thrives in a fast-paced, high-growth environment? Recruitment Partners is supporting a privately owned organization in their search for an Executive Assistant / Senior Administrator to support senior leadership.
This role sits between a senior administrator and executive assistant, acting as a key gatekeeper and coordinator for the team.

Your success will be defined by your ability to:

Proactively manage calendars, priorities, and administrative workflows for senior leadership

Anticipate needs and take initiative to remove tasks from executives’ plates

Support coordination of meetings, travel, and documentation across the executive team

Maintain organized records, files, and communications within SharePoint and internal systems

Collaborate with other Executive Assistant to ensure smooth flow of requests and workload management

Exercise discretion and professionalism when handling sensitive information

Adapt quickly in a high-growth, evolving environment with shifting priorities

Your strengths include:

5+ years of experience in a senior administrative or executive support role

Strong ability to prioritize, problem-solve, and work independently

A proactive, self-starter mindset with the confidence to take initiative

Strong communication skills and ability to manage up effectively

High level of discretion and professionalism

Strong organizational skills with attention to detail

Ability to set boundaries and manage demands in a high-volume environment

Experience supporting senior leaders or C-suite executives considered an asset

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