Temporary Executive Receptionist

Are you an organized, welcoming, and proactive professional looking to take the next step in your career? We are currently seeking dedicated individuals to join our talent pool as a Temporary Receptionist for various exciting opportunities across Calgary. In this role, you will be the first point of contact for our diverse clientele, playing a pivotal role in delivering an exceptional first impression and representing the professional standards of top-tier organizations.
As a global leader in talent solutions, Randstad connects skilled professionals like you with leading employers who value your expertise. This position sits within our business administration specialization, where we partner with organizations across Calgary to provide top-tier administrative talent. By stepping into this temporary receptionist position, you will have the chance to work with our clients in various industries, gaining invaluable experience, expanding your professional network, and developing your skills in a dynamic corporate environment.

Our expert recruiters are specialists in the business administration sector and will work closely with you to match your unique skills with the right opportunities, ensuring a smooth and supportive placement process.
In this business administration role, you will manage front-desk operations, coordinate office communications, and support day-to-day administrative functions. Whether you are looking to build your resume, transition into a new corporate field, or prefer the flexibility that temporary contract work offers, this position provides a fantastic gateway. You will play an essential role in keeping office environments running smoothly, working closely with internal teams and external visitors alike.

Skills Required:

• Exceptional verbal and written communication skills with a strong customer-service mindset.

• Excellent organizational and time-management capabilities, with the ability to prioritize tasks in a fast-paced office environment.

• Strong multitasking abilities, allowing you to handle walk-in visitors, phone inquiries, and administrative tasks simultaneously.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Teams) and comfortable learning new internal systems.

• High attention to detail, particularly in managing schedules, data entry, and handling correspondence.

• Professional, reliable, and adaptable attitude, with a natural ability to problem-solve on the spot.

Advantages

• Competitive hourly pay rate of $21.00 to $23.00 per hour, commensurate with experience.

• Weekly pay schedule through Randstad's convenient payroll system.

• Gain exposure to reputable companies and diverse industries across Calgary.

• Enjoy the flexibility of temporary, short-term, or long-term contract assignments that fit your lifestyle.

• Access to specialized professional development tools, training, and career support through Randstad.

• Opportunity to work with dedicated, expert recruiters who specialize in the business administration fie

Responsibilities

• Greet and welcome clients, visitors, and employees with a warm, professional demeanor as they arrive.

• Manage a multi-line switchboard, routing incoming calls to the appropriate team members and taking accurate messages.

• Sort, distribute, and track incoming and outgoing mail, packages, and courier deliveries.

• Maintain a tidy, organized, and welcoming reception area and front-of-house space.

• Coordinate the booking of meeting rooms, boardrooms, and shared office spaces, ensuring they are prepared for presentations or client visits.

• Provide general administrative support to the business administration and operations teams, including data entry, scanning, filing, and document preparation.

• Assist with basic office inventory management, monitoring levels of kitchen and stationery supplies and placing orders as needed.

• Respond promptly and professionally to general inquiries received via email or in person.

Qualifications

• High school diploma or equivalent; post-secondary coursework in office administration or business administration is considered an asset.

• Minimum of 1 to 2 years of experience in a receptionist, front desk,…