Business Registry Coordinator – PT Perm

Why work for the Town of Canmore? For starters, you can take great pride in our collaborative organization, its positive work culture and our amazing group of talented people who genuinely care about our community and accomplish outstanding work each and every day for its citizens. You will have the opportunity to work with a professional, fun, dedicated and passionate team promoting sustainable and resilient economic development in our community.

Position Overview  The Business Registry Coordinator is responsible for managing and administering the Town’s business licensing, film permit operations, and Main Street Pedestrian Zone permits with accuracy and efficiency. This role serves as a key administrative and operational support function, handling the complete lifecycle of business license applications, renewals, and account management while ensuring compliance with all municipal requirements and departmental approvals.

The Coordinator acts as a primary point of contact for both internal departments and external stakeholders, responding to inquiries and providing guidance on licensing and permitting processes. Additionally, the position supports the Town’s economic development initiatives by compiling statistics and maintaining public-facing information. This role requires strong organizational skills, attention to detail, and the ability to work both independently and collaboratively to maintain operational continuity and enhance municipal service delivery.
Core Accountabilities    Business License Administration  Process business license applications and renewals with accuracy and timeliness, ensuring all required documentation and departmental approvals are obtained
Maintain comprehensive licensing records and databases, updating account information and managing the complete lifecycle from application to closure
Respond to inquiries from interest holders and internal departments regarding licensing requirements, procedures, and compliance status
Prepare and distribute licensing correspondence, notices, and renewal reminders to applicants and stakeholders

Film Permit Operations  Administer film permitting processes, coordinating applications with relevant municipal departments and ensuring compliance with Town requirements
Serve as the primary administrative contact for film production companies and industry professionals seeking permits
Track and document film permits, maintaining records for archival and reporting purposes

Compliance and Records Management  Ensure all business, MPSA, and film permit applications meet municipal licensing and regulatory requirements before approval
Maintain organized filing systems and document control procedures for licenses, permits, and related correspondence
Coordinate with internal departments to verify compliance and obtain necessary approvals for business operations

Economic Development Support  Compile licensing and business statistics to support economic development reporting and strategic planning initiatives
Maintain current, accurate public-facing information on municipal websites and information materials related to licensing and permits

Administrative Operations  Manage multiple priorities and deadlines while maintaining attention to detail and accuracy in all administrative tasks
Support departmental operations through scheduling, correspondence management, and data entry activities
Collaborate with colleagues to ensure operational continuity and enhanced service delivery to the community

Health and Safety  Fulfill worker responsibilities under the Town of Canmore Health & Safety Directive
Participate in the Town’s health and safety program, following all safety legislation, policies, and procedures
Perform work safely and protect the health and safety of yourself and others
Refrain from causing or participating in harassment or violence
Report incidents, injuries, and unsafe or harmful worksites, acts, or conditions

Key Competencies    Fosters effective collaboration by building strong networks, promoting cooperation across teams and boundaries, and aligning partners and interest holders to achieve shared organizational priorities and outcomes

Takes…