Executive Assistant to the CEO and Board

EXECUTIVE ASSISTANT TO THE CEO & BOARD

1 YEAR FULL-TIME CONTRACT POSITION

This position is a senior level executive assistant supporting the President & CEO, Board of Directors, and the Chief Financial & Governance Officer. The Executive Assistant (EA) is responsible for a wide variety of executive administrative duties with daily operations and activities towards achieving the overall corporate strategic goals. Receiving general/corporate direction from the President & CEO, this position also works closely with the Governance Team in managing all board administration and operations.

The EA is expected to work with a high degree of independence, initiative, and confidentiality.

• Provide proactive calendar management for the President & CEO, collaborating with internal and external stakeholders to manage priorities for Alberta Central and credit union system meeting requirements.
• Provide general meeting support, travel arrangements and expense report support to the President & CEO and Chief Financial & Governance Officer, and other executives as required.
• Responsible for monitoring and triaging CEO’s email inbox.
• Plan and coordinate all board and committee meetings logistics including invitations, agendas, activities, travel arrangements, hotel reservations, expense reports, venues, and catering.
• Coordinate, format, and deliver board and committee material packages to the board of directors via board portal in advance of meetings.
• Coordinate meeting presenters and materials for delivery to support board and committee meetings.
• Attend board and committee meetings to take and transcribe minutes and act as administrative support to board members as required.
• Manage board document portal and ensure timely review, completion and distribution of current releases.
• Maintain the Governance Manual ensuring board approved policies are current.
• Partner with the Governance Team to support the annual meeting process and the annual election of directors.
• Maintain all board of directors’ records, including declarations and biographies, and process director expense submissions while monitoring board budget to uphold the board remuneration policy.
• Participate in annual budget process with support to the President & CEO and board of directors.
• Support risk management by following established policies, procedures, and controls, both corporately and within area of responsibility and escalating discrepancies to management.
• Provide mentorship and back-up support to administration team members during absences.

• Related post-secondary, formal education or administration certification required
• A minimum of 8 years of experience in providing executive support, including managing electronic calendars, meeting requirements, and travel arrangements.
• Advanced proficiency in the Microsoft Office 365 Suite (Excel, Word, PowerPoint, and Outlook) and Adobe Acrobat Pro.
• Ability to work well under pressure in a fast-paced collaborative and team-oriented work environment.
• Must be bondable

• Previous financial services industry experience is an asset.

Alberta Central is committed to fostering a corporate culture that is market responsive, innovative, and flexible, with a workplace environment in which everyone in the organization feels aligned with common goals and values. At Alberta Central, we are fueled by our values, which ask each employee to be brave, innovative and community focused.

For 2026 we were selected as one of Alberta’s Top 85 Employers thanks to the many things that make Alberta Central such a great place to work, including our dedicated employees, flexible work schedule, learning and development opportunities, comprehensive benefits package and more.

Alberta Central is also an Employer Partner of the Canadian Centre for Diversity and Inclusion (CCDI), which demonstrates our commitment to working to achieve diversity, equity and inclusion success by leveraging the extensive resources, learning materials and a comprehensive Knowledge Repository available from the CCDI.

• Competitive compensation and a short-term incentive program
• Compre…