Accounting & Office Administrator

Reports to: Director of Finance

Make a difference at EDCL! Founded more than 60 years ago, EDCL is a mission‑driven, non‑profit organization. We provide supports and services to people with developmental disabilities, helping people live meaningful, independent lives while being part of a supportive team that values compassion, inclusion, growth, and community.

At EDCL, every role contributes to building a more inclusive community. As an Accounting & Office Administrator, you'll play a vital role in supporting the people, systems, and processes that enable our teams to deliver exceptional services every day.

What will you do?

The Accounting & Office Administrator plays a central role in ensuring the smooth day‑to‑day operation of EDCL. Acting as the administrative hub of the organization, this role provides executive and Board support, coordinates organizational events, supports financial administration, and manages many of the operational systems that keep the organization running effectively.

Success in this role requires exceptional organization, sound judgment, strong customer service skills, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality and building positive relationships across the organization.

Core Responsibilities

Support the Director of Finance by ensuring accurate, timely, and organized financial administration, including:

• Processing Accounts Payable invoices, purchase orders, cheque runs, EFT payments, expense claims, and supplier payments.
• Processing Accounts Receivable including invoicing, rent and transportation billing, statements, collections, and payment tracking.
• Preparing deposits and maintaining petty cash records.
• Supporting banking activities, remittances, and financial documentation.
• Identifying discrepancies and ensuring financial records are complete and accurate.
• Prepares receipts for charitable donations and other finance‑related administrative activities.

Ensure the administrative office operates efficiently while providing exceptional service to employees, volunteers, families, community partners, and visitors, including:

• Acting as the first point of contact by welcoming visitors and responding to phone, email, and general inquiries professionally.
• Coordinating incoming and outgoing mail, courier services, filing systems, and office records.
• Managing office equipment, supplies, service providers, and facility‑related administrative functions.
• Supporting internal communications including newsletters, correspondence, website updates, and organizational mailings.
• Maintaining office systems including key control, document management, and administrative records.
• Providing administrative support to programs and departments as required.

Provide high‑quality administrative support to the Executive Director, Board of Directors, and Board Committees, including:

• Coordinating Board and Committee meeting schedules, agendas, and meeting materials.
• Preparing Board packages, maintaining governance documentation, and supporting the Board Portal.
• Recording accurate Board meeting minutes and maintaining official organizational records.
• Supporting the Executive Director with presentations, correspondence, reports, and day‑to‑day administrative priorities.
• Planning and coordinating internal events such as staff recognition, Annual General Meetings, holiday celebrations, and employee appreciation activities.
• Maintaining the highest standards of confidentiality and professionalism when handling sensitive organizational information.

Contribute to a collaborative, efficient, and continuously improving workplace, including:

• Supervising and supporting the part‑time Administrative Assistant.
• Building positive working relationships across all departments.
• Providing backup administrative support where required.
• Identifying opportunities to improve administrative processes and operational efficiency.
• Maintaining accurate documentation and ensuring administrative processes remain organized and compliant.
• Supporting special projects and organizational initiatives as assigned.

Qualifications:

Education…