Occupational Health & Safety Administrator

Occupational Health & Safety Administrator

The Paladin Difference starts with our team. We are committed to being Curious, Accountable, Respectful, and Exceptional, and making the world a safer and friendlier place because we CARE! If this sounds like a team that you'd like to join, we want to meet you!

La différence Paladin commence avec notre équipe. Nous nous engageons à être Curieux, Responsable, Respectueux et Exceptionnel, et à rendre le monde plus sûr et plus convivial parce que nous "Nous soucions"! Si cela vous semble être une équipe à laquelle vous aimeriez vous joindre, nous voulons vous rencontrer!

We are hiring a 6-Month Term Occupational Health & Safety Administrator position based out the Calgary Airport.

As a vital member of the safety team, the Occupational Health and Safety (OHS) Administrator provides administrative and coordination support to the Occupational Health and Safety team in the delivery of workplace health and safety programs within a federally regulated, unionized environment. This role supports the OHS Manager and OHS Coordinator by assisting with documentation, tracking, reporting, communication, file maintenance, and follow-up related to health and safety activities.

The OHS Administrator plays an important role in maintaining accurate records, supporting safety initiatives, and helping ensure OHS processes are organized, timely, and consistent across the organization.

Responsibilities

• Provide administrative and coordination support to the OHS Manager and OHS Coordinator in the delivery of occupational health and safety programs and initiatives.
• Prepare, organize, and distribute OHS communications, bulletins, and related resources.
• Maintain accurate OHS records, trackers, spreadsheets, templates, and electronic filing systems.
• Assist with incident, near-miss, hazardous occurrence, modified duties, return-to-work, and claims-related documentation.
• Communicate with employees, managers, and internal stakeholders to support timely completion of OHS administrative tasks.
• Assist with organizing and maintaining OHS training records, safety resources, departmental materials, and internal reference documents.
• Monitor assigned follow-up items, including outstanding documentation, corrective actions, and administrative tasks.
• Support OHS processes within a federally regulated, unionized, and safety-sensitive workplace environment.
• Maintain confidentiality when handling employee, health and safety, claims-related, and other sensitive information.
• Support continuous improvement of OHS administrative processes and perform other related duties as assigned.

Requirements

• Must possess a High School Diploma. An additional diploma/degree/certificate or training in Occupational Health and Safety would be considered an asset.
• Previous administrative experience required, preferably in a health and safety, claims, disability management, operational, or regulated environment.
• Familiarity with Federal and Provincial OHS legislation, workers’ compensation processes, modified duties, or OHS best practices would be considered an asset.
• Excellent attention to detail and accuracy in data entry, documentation, tracking, and file management.
• Strong working knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, Teams, Outlook, and Office 365.
• Ability to work independently while also collaborating effectively as part of a team.
• Strong written and verbal communication skills, with the ability to interact professionally and respectfully with employees, managers, and applicable stakeholders.
• Ability to handle confidential and sensitive employee information with professionalism, diplomacy, and discretion.
• Ability to acquire and maintain a Transportation Security Clearance (TSC).

Posting will be open until August 12, 2026

Paladin Airport Security Services Ltd. (“PASS”) has a diverse workforce. We believe in and are committed to a workplace culture of respect, inclusion, and diversity. Paladin Airport Security Services Ltd. (“PASS”). is committed to providing accommodation for people with disabilities through the interview process and while employed. If you require accommodation during the interview process, please let us know and we will work with you to meet your needs.

Les Services de Sécurité de l’Aéroport Paladin (PASS) ont une main-d'œuvre diversifiée. Nous croyons et nous nous engageons envers une culture de travail fondée sur le respect, l'inclusion et la diversité. Les Services de Sécurité de l’Aéroport Paladin (“PASS”) s'engagent à fournir des accommodements pour les personnes handicapées tout au long du processus d'entrevue et pendant leur emploi. Si vous avez besoin d'un accommodement pendant le processus d'entrevue, veuillez nous en informer et nous travaillerons avec vous pour répondre à vos besoins.