Project Coordinator

NOW HIRING PROJECT ADMINISTRATOR

Actalent's client is seeking an experienced Project Administrator / Coordinator to support hydroelectric capital project initiatives in Alberta. This individual will provide project administration, document control, coordination, and reporting support while working closely with project managers, engineers, consultants, contractors, and external stakeholders.

The successful candidate will be a self-starter who can operate independently, maintain organized project documentation systems, coordinate project communications, and ensure information is effectively managed throughout the project lifecycle. This role is focused on Project administration and document control, with additional responsibilities supporting scheduling, reporting, and SharePoint administration.

Key Responsibilities

• Administer and maintain project SharePoint sites, including permissions, access management, folder structures, and document governance.

• Establish and manage document control processes, including document creation, naming conventions, storage, version control, logging, and distribution.

• Coordinate and manage document transmittals with engineering consultants, contractors, vendors, and technical service providers.

• Maintain document registers and ensure project records are accurate, complete, and current.

• Coordinate meetings, manage calendars, and support scheduling activities.

• Record meeting minutes, track action items, and follow up on project deliverables.

• Prepare and distribute project status reports, dashboards, and project communications.

• Support reporting requirements for project governance and project compliance activities.

• Track invoices, project expenditures, time charges, and other administrative project metrics.

• Provide overall project coordination support throughout project development, engineering, construction, and execution activities

Must Haves

• 10+ years of Project Administration/Project Coordination Exp.

• 3+ years Document Control Experience

• Strong SharePoint administration experience, including permissions management, document governance, and folder structure management.

• Experience managing project documentation, document registers, and transmittal processes.

• Advanced proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).

• Experience supporting large capital projects through development and execution phases.

• Strong organizational skills with the ability to independently manage multiple priorities and stakeholders.

• Experience working within industrial, power generation, utilities, energy, infrastructure, owner-operator, or EPC project environments.

• Experience supporting projects from engineering through construction

Work Environment

This is a hybrid position, located in office in downtown Calgary, Monday to Friday.

This is a Contract position based out of Calgary, AB.

The pay range for this position is $55.00 - $60.00/hr.

This is a fully onsite position in Calgary,AB.

À propos d'Actalent

Actalent est un leader mondial dans les services d’ingénierie et de sciences ainsi que dans les solutions de talents. Nous aidons des entreprises visionnaires à faire progresser leurs initiatives d’ingénierie et de science grâce à l’accès à des experts spécialisés qui favorisent l’échelle, l’innovation et la rapidité de mise sur le marché. Avec un réseau de près de 20 000 consultants et 5 000 clients à travers les États-Unis, le Canada, l’Asie et l’Europe, Actalent dessert de nombreuses entreprises du Fortune 500.

Nous sommes fiers d’être l’une des 500 meilleures firmes de conception de l’Engineering News-Record (ENR) pour nos services de conception en ingénierie et un lauréat du prix Clearly Rated Best of Staffing tant pour le service client que pour les talents.

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