Project Administrator
Job in
Calgary, Alberta, T3S, Canada
Listing for:
Valard
Full Time, Per diem
position
Listed on 2026-08-03
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Data Entry, Admin Assistant
Job Description & How to Apply Below
Our Transmission group is currently looking to add a Project Administrator to our team, based in Calgary, AB.
Reporting to the Director, Transmission Western Canada, we are seeking a detail-oriented Project Administrator to provide administrative and documentation support across the planning, execution, and delivery of large electrical infrastructure projects, including maintaining project records, tracking schedules, coordinating communications, and supporting field construction teams.
Duties and Responsibilities
Maintain and organize project documentation including permits, drawings, contracts, RFIs, and submittals in accordance with project filing systems and document control proceduresCoordinate daily site administrative functions such as visitor logs, access control records, safety sign-ins, and site orientation tracking for all field personnel and subcontractorsSupport project managers and field supervisors by preparing correspondence, meeting agendas, meeting minutes, and action item logs for internal and client-facing communicationsTrack and process subcontractor and vendor invoices, purchase orders, and change orders, ensuring accurate coding and timely submission for approval and paymentAudit timesheets for cost code complianceCompile and manage daily reporting to the client by compiling daily field reportsCoordinate crew logistics including accommodations, mobilization/demobilization schedules, per diem tracking.Assist with project closeout activities including compiling as-built documentation, warranty records, final inspection reports, and turnover packages for handoff to the owner or asset management teamManage the operations of the office trailers at the laydown yardsRequirements
Post-Secondary education in a related field3 years of experience in a project administration or coordination rolePrevious construction industry experienceStrong proficiency in Microsoft Office Suite including Excel, Word, AdobeExperience with document control systems and project filingPreferred Skills / Qualifications
Experience supporting Electrical Infrastructure projectsBenefits
We offer a comprehensive and competitive total rewards package that incorporates a complete range of employee benefits, including a 5% RRSP matching program, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing.
About our Business
Valard Construction is Canada’s premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere. We are also part of Quanta Services, the largest electrical power contractor in North America.
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