Legal Assistant, Real Estate & Financial Services

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Aug 26, 2026

Dentons is designed to be different. Our Firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned as a Firm with over 21,000 individuals in more than 200 offices serving clients across 80+ countries.

Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2026). Canada’s Top Employers for Young People (2026), and Canada’s Best Diversity Employers (2026).

This role is an opportunity for you to join Canada’s Global Law Firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.

POSITION SUMMARY

The Real Estate and Financial Services Legal Assistant role requires a unique blend of skills and experience in providing legal administrative support within a high-volume practice, attending to closing of a variety of Real Estate and Financial Services transactions, preparing and reviewing documents, and ensuring accuracy and satisfaction of all undertakings. This position calls for a confident, proactive, and business-minded team player who can manage complex tasks, prioritize and collaborate effectively, and adapt to changing priorities with ease.

As a valued member of our team, you will play a critical role in coordinating client matters, supporting practice management initiatives, and ensuring compliance with firm standards. You bring a willingness to learn and grow while demonstrating sound judgment and independence in handling sophisticated administrative responsibilities. You are personable, organized, discreet, and detail-oriented, with a strong client-first approach to your work.

In addition to these qualities, you are reliable, solution-oriented, and believe in frequent and open communication. You understand that successful teams are collaborative and that combining individual strengths leads to the best outcomes.

RESPONSIBILITIES:

• Prepare client-ready engagement letters, routine correspondence, and routine documents, requiring minimal supervision or revision.
• Open and maintain files, matter lists, contact records, and bring-forward systems in iManage in accordance with firm standards.
• Manage the full billing cycle, including inputting and reviewing dockets and time entries, preparing and finalizing invoices, monitoring deadlines, and resolving discrepancies with lawyers, clients, and finance.
• Handle confidential information with discretion, uphold privacy and ethical standards, and support compliance activities.
• Act as a point of contact for clients regarding scheduling and document requests.
• Manage calendars, critical dates and deadlines, meeting scheduling, travel arrangements, and boardroom and catering coordination.
• Identify efficiency opportunities, implement new tools and champion best practices within the team.
• Process incoming/outgoing mail and perform general administrative tasks, as assigned.

Practice-specific responsibilities:

• Support and attend to closing of transactions, including receiving and reviewing documents, administering conveyancing, ensuring satisfaction of all undertakings, organizing payout funds, ordering payout statements, paying out mortgages, clearing titles, etc.
• Prepare trust letter packages and accounting-related documents, administer funds, and attend to all aspects of closing transactions for Developers/Vendors.
• Prepare first drafts of legal documents related to real estate and financial services transactions.
• Prepare closing books; index…