Administrative Assistant; Entry Level

Position: Administrative Assistant (Entry Level)
Your future is bright at AGAT!

At AGAT Laboratories, we are the next step in your career! By joining AGAT, you become part of a dynamic, purpose-driven team that fosters innovation, collaboration, and personal growth. Our dedicated professionals come together every day with passion and determination, leveraging cutting-edge science to deliver solutions that drive progress and create a more sustainable, healthier world.

Summary:

The Administrative Assistant is an entry-level position serving administrative functions across various departments and divisions. This role will be based at our Calgary location. The administrative assistant provides support to our Management, Marketing, and Business Development teams along with other administrative functions.

What you will be doing:

Strive to employ AGAT’s mission statement of “Service Beyond Analysis” by providing assistance to the Management and Sales teams

Periodic travel bookings as required

Ordering and invoicing and mail collection

Vendor follow-up and PO creation, sending reports and invoices

Update Hubspot entries and create ad hoc reports

Preparation of meeting and presentation materials

Relieve Management of administrative functions such as planning and setting up for office meetings

Other general office administrative tasks as required

What you bring to the table:

Minimum 2year customer service and administrative experience

Confident computer skills (Outlook, Microsoft Office and Excel)

Experience with Hubspot or similar CRM's a definite asset

Excellent communication skills with clients and members of the team, both verbal and written

Excellent planning, organization, decision making and time management skills

Attention to detail for routine tasks and commitment to quality standards

Ability to work well under pressure, handle multiple tasks within a fast-paced environment

Exhibit patience and customer rapport building expertise

Position may entail exposure to confidential and sensitive information; confidentiality required

Work Environment:
This position requires a person to sit for prolonged periods of time. Manual dexterity is required to perform this position. General office environment with some exposure to laboratory environment. Compliance with established safety procedures and appropriate PPE. Repetitious work with noticeable pressure for deadlines.

Why Join Us?

Comprehensive health, dental, and vision care.

Paid vacation and flexible sick time.

Employee Assistance Program (EAP).

Long-term disability and life insurance.

Professional development opportunities.

Who We Are:

AGAT Laboratories is a premier full-service laboratory operating at the cutting edge of science and innovation across North America. Our expertise spans geochemistry, biochemistry, chemistry, microbiology, geology, and engineering, enabling us to deliver comprehensive analytical solutions. These services drive progress in industries such as Mining, Environmental, Energy, Transportation, Industrial, Agri-Food, and Life Sciences.

We pride ourselves on our state-of-the-art technology, diverse expertise, and commitment to providing precise, timely, and reliable results. Beyond our technical excellence, AGAT Laboratories believes in the power of strong client relationships, fostering trust and collaboration to ensure mutual success.

Our Commitment to Community and Philanthropy:

At AGAT, we strive not only to advance science but also to make a positive impact in our communities. The AGAT Foundation is at the heart of our philanthropic efforts, supporting initiatives that improve education, environmental stewardship, and community well‑being.

Through partnerships with local organizations, volunteer activities, and donations, the AGAT Foundation champions programs that inspire future generations,…