Project Coordinator

Job Description

The Project Coordinator acts as the administrative and technical backbone of the project team, providing critical support to Project Managers and Superintendents throughout the project lifecycle. This role focuses on managing project documentation, submittals, RFIs, schedules, procurement tracking, change management, and project closeout activities. By taking ownership of these administrative and coordination tasks, the Project Coordinator enables Project Managers to focus on project execution, client relationships, cost control, and subcontractor management.

This is primarily an office-based position that supports approximately two to three projects or Project Managers at the same time and will grow alongside the expansion of the project team.

The Project Coordinator acts as the administrative and technical backbone of the project team, providing critical support to Project Managers and Superintendents throughout the project lifecycle. This role focuses on managing project documentation, submittals, RFIs, schedules, procurement tracking, change management, and project closeout activities. By taking ownership of these administrative and coordination tasks, the Project Coordinator enables Project Managers to focus on project execution, client relationships, cost control, and subcontractor management.

This is primarily an office-based position that supports approximately two to three projects or Project Managers at the same time and will grow alongside the expansion of the project team.

• Manage and organize project documentation, including RFIs, submittals, drawings, logs, and other project records to ensure accurate and up-to-date information is readily available.
• Support Project Managers and Superintendents with day-to-day project coordination, including tracking schedules, procurement activities, change events, and outstanding action items.
• Create, maintain, and update project records, trackers, and reports to provide clear visibility into project status, progress, and outstanding issues.
• Coordinate and track submittals and RFIs, ensuring timely preparation, submission, review, and response, and maintain accurate logs for each project.
• Assist with project scheduling support, including updating schedules, monitoring milestones, and supporting the use of tools such as Gantt charts where applicable.
• Support procurement tracking by monitoring material and equipment orders, deliveries, and related documentation to keep projects on schedule.
• Assist with change management by tracking change events, supporting the preparation and processing of change orders, and maintaining related documentation.
• Contribute to project closeout activities by organizing final documentation, ensuring all records are complete, and supporting the handover process.
• Communicate proactively with consultants, trades, suppliers, and internal team members to follow up on outstanding items and keep projects moving forward.
• Provide professional administrative support to the project team, including document control, filing, data entry, and preparation of project correspondence.
• Support multiple projects simultaneously, balancing competing priorities and deadlines while maintaining a high level of organization and attention to detail.
• Assist in maintaining strong client communication and customer service by responding promptly and professionally to inquiries and requests related to project documentation and coordination.

• 1–3+ years of experience as a Project Coordinator, Project Administrator, Construction Coordinator, Project Assistant, Junior Project Manager, or in a similar project support role.
• Proven experience managing project…