Administrative Assistant, Haskayne School of Business

The Haskayne School of Business is currently seeking a Part‑time Limited Term Administrative Assistant for approximately 24 months.
The Administrative Assistant reports to the Program Chair in Insurance and Risk Management (Chair) within the Haskayne School of Business (HSB) and provides ongoing and/or project-based support to additional faculty members and instructors as needed.
The Administrative Assistant works independently in their day-to-day work, and maintains regular and open communication with the Chair, other HSB team members, and the stakeholder groups they support (e.g., students, alumni, faculty, and external partners) to ensure that all work is completed in an accurate, professional, and timely manner.
This position works within a framework of University and School policies and procedures and requires initiative and good judgment.
Due to the operational requirements of this position, the role is predominantly on campus. The position requires working three days a week (0.6 FTE), with the days to be agreed upon. The primary working hours are Monday to Friday, 8:30 AM to 4:30 PM, 7 hours per day (21 hours per week); however, flexibility is essential, including some evening and weekend work. This position is part of the AUPE Collective Bargaining Unit.
This is a part‑time Limited Term 2‑year position with possibility of extension.
Summary of

Key Responsibilities  Administrative   Arranging meetings, preparing agendas, support materials and minutes, and following up on actions as required
Compile, draft and maintain correspondence with internal and external partners
Administrative financial tasks including credit card reconciliations, preparation of expense claims, pay non-employees, and invoice submission
Provide assistance in coordinating managing, and monitoring Linked In content, including reviewing and scheduling posts and liaising with stakeholder groups to enhance visibility and stakeholder engagement
Maintaining electronic and paper filing system
In collaboration with the Chair and Administrative Services Team ensures clear priorities and expectations for administrative support services are established, communicated, and adhered to
Maintains documents of standard operating procedures for administrative procedures to increase process clarity and efficiency and to ensure compliance with university policies and procedures
Operational and Program Support   Provide operational and logistical support for Insurance and Risk Management programming, events, workshops, conferences, and student experience initiatives as required
Work with Chair where needed to support delivery, including:
preparing and distributing schedules and invitations
room bookings and space coordination
catering, vendor and AV coordination
travel and accommodation arrangements
gifts and parking passes coordination
act as a point of contact for operational inquiries when supporting specific initiatives
expense claim submissions
Attend events as support, as required
Other Accountabilities/Tasks   Works alongside others to build a collaborative and inclusive team that shares information, ideas and best practices, identifies areas for improvement and recommends solutions to improve the productivity and quality within own working area and across teams
Additional duties as assigned
Qualifications / Requirements   Minimum of 2+ years of progressive administrative experience or a combination of work experience and formal education are required
Demonstrated administrative, analytical, organizational, time and workload management skills in an energetic environment while prioritizing and performing multiple tasks of varying complexity and responding to frequent interruptions
Demonstrated ability to act independently and as part of a team…