Executive & Property Administrator

Our client is seeking a highly organized and proactive Executive & Property Administrator to support a busy business owner and assist with a variety of executive, administrative, leasing, and property coordination responsibilities. This role is ideal for someone who thrives in a fast-paced environment, enjoys variety in their work, and can confidently manage competing priorities with minimal direction.

• Manage calendars, meetings, deadlines, and follow-up items for a busy executive.
• Assist with email and communication management, ensuring urgent matters are addressed promptly.
• Anticipate needs, prioritize tasks, and proactively coordinate next steps on key initiatives.
• Coordinate tenant communications and support leasing administration activities.
• Manage vacancy and turnover processes, including listings, inquiries, showings, and documentation.
• Maintain accurate records, trackers, agreements, and key dates.
• Coordinate information and communication between stakeholders, vendors, tenants, and internal team members.
• Support special projects, research assignments, and operational initiatives as required.
• Develop systems, processes, and checklists to improve efficiency and organization.

• Several years of experience in an Executive Assistant, Personal Assistant, Project Coordinator, Office Coordinator, Property Administration, Leasing, Event Planning, or similar role.
• Exceptional organizational and time management skills with the ability to juggle multiple priorities.
• Strong initiative and a proactive approach to problem solving.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy when managing schedules, documentation, and deadlines.
• Professionalism, discretion, and the ability to handle confidential information.
• Ability to adapt to changing priorities and responsibilities in a dynamic environment.
• Experience with in construction, property management, leasing, or real estate is considered an asset but is not required.
• Access to a reliable vehicle is a must.