Executive Assistant & Concierge

You stay one step ahead, connect the dots, and keep things moving.

Falkbuilt is digitizing interior construction. Digital Component Construction takes methods the industry already knows and makes them faster, cleaner and smarter, turning building interiors from a disposable expense into a lasting digital asset.

We're here to change an industry. And we're having a pretty good time doing it.

As Falkbuilt enters its next stage of growth, we're looking for an exceptional Executive Assistant to join our Concierge team and play a key role within the Executive Office. Supporting our CEO and President at the heart of a fast-paced, rapidly growing North American headquarters, you'll help ensure the leaders shaping the future of construction can stay focused on the work that matters most.

At the centre of this role is a trusted partnership with the Chief of Staff and the broader Executive Office. You'll bring discretion, sound judgment, and exceptional organization to a dynamic environment where no two days are the same.

Why this role is different
You keep complex calendars moving seamlessly, make travel feel effortless, welcome the people who walk through our doors, and help the Executive Office run with the same precision we expect from all Falkers.

Hospitality matters. As part of Falkbuilt's Concierge team, you help create the experience for everyone from employees and clients to investors and board members, with a commitment to the highest standards of service, professionalism and care.

Discretion is non-negotiable. Priorities change, new challenges show up and new tools and technology, like AI, change how we work. Being tech savvy matters. Anticipating what's needed before anyone asks is the standard. If you thrive on variety, change and figuring things out, you'll fit right in. Plus, keeping up with our CEO will help you train for our yearly step-count walking challenge.

The person we're looking for
You're organized, resourceful, discreet and almost impossible to rattle. You read the room, anticipate what's needed, and know when to ask and when to just handle it.

You make complex days feel effortless, from calendars and travel to clients, board members and everything in between. When something goes wrong, you solve it, learn from it and move on.

You're curious about the business, comfortable with change and new tools, including AI, and always looking for ways to make things work better. A secret love for sales wouldn't hurt.

What you'll own

Protect confidentiality — business and personal — without exception.

Run complex calendars for the CEO and President. Priorities shift; you keep the day coherent.

Partner with the Chief of Staff on executive priorities, workflow and follow-through.

Coordinate meetings, deadlines, events, preparation and follow-up.

Welcome clients, partners, investors, board members and visitors with genuine hospitality.

Handle meeting logistics — rooms, technology, catering, materials and the details people only notice when they're missing.

Arrange domestic and international travel for executives, employees and clients.

Drive a company vehicle when needed for airport pickups, hotel drop-offs, client transportation, etc.

Prepare expense reports, corporate credit card reconciliations, executive files, records and confidential documentation.

Support special projects, internal and external company initiatives, client meetings, trade shows, Branch Summits and other events alongside the fun and dynamic Concierge team.

What success looks like

You earn trust through absolute discretion, sound judgment and professionalism.

Calendars, travel, meetings, events and competing priorities run smoothly even under pressure.

You anticipate problems, know when to make the call and when to ask and quietly get…