Executive Assistant

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Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state. Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system. With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Trans Mountain’s core values - Safety, Integrity, Respect and Excellence - guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Location: Calgary Head Office

Reports to: Interim Chief Legal Officer

Worker Type: Employee

Schedule Type: Full-time

Work Setting: In-office

Trans Mountain is seeking a collaborative, motivated, and values driven individual to join our dynamic team as an Executive Assistant. The Executive Assistant provides comprehensive legal and executive administrative support to the in-house Legal team. This role supports counsel and department leadership across a broad range of matters, including regulatory affairs, Indigenous relations, human resources, civil litigation, business development, and commercial transactions.

The position is responsible for coordinating legal documentation, managing confidential information, supporting departmental operations, and ensuring the efficient administration of legal and executive activities within the Legal department.

• Responsible for document preparation, editing, formatting, proof-reading and review including letters, agreements, presentations and spreadsheets.
• Preparation of document comparisons.
• Managing calendars for Legal Team.
• Assisting with onboarding of new legal professionals.
• Preparation of business visitor travel letters to the U.S. and arranging for approval and signature; work with external counsel to prepare any other immigration documents required for cross-border travel.
• Assemble and provide weekly Legal Department Reports for Senior Management Committee meetings.
• Coordinate bi-weekly Legal Department meetings.
• Coordination of internal meetings, lunches and presentations.
• Work with other assistants to coordinate schedules and materials, and supporting other assistants, and staff that might be involved in these meetings.
• Organize Legal Team travel and events including itinerary, external meetings, planning logistics and interaction and booking venues.
• Financial Administration including review of legal invoices to ensure billing accuracy; tracking of external legal spending by TM entity, matter and firm and assist managing costs; updating…