Operations Coordinator

Job Posting
Wonderbrands, is a leading North American bakery (formerly Weston Foods, fresh and frozen businesses) with 140 years of experience in baking packaged breads, artisan breads, and donuts. We are one of the largest bakeries in North America and makers of Wonder Bread, Country Harvest, D’Italiano, Gadoua, and Casa Mendosa.

Wonderbrands, a division of FGF Brands, is unlocking an incredible opportunity for growth through a focus on production innovation capabilities, through a leading-edge supply chain practice and investing deeply in communities where we bake.

SUMMARY
The Operations Coordinator is responsible for providing full administrative support to various departments, which may include general office duties, and coordinating office facilities. Operations Coordinator reports to Bakery Leader. The main responsibilities will be operations, payroll, benefits, health and safety and HR Support for all hourly team members only. This is a fully on-site role and will require some flexibility with schedule for event coordination dates.

Salary : $55,000 - $65,000

Location :
Calgary, Alberta

RESPONSIBILITIES
Operations:

Ensure invoices are processed and approved in a timely manner

SAP – Create PO’s, Receive PO’s

Receive, distribute, and prepare mail for courier services

Maintain and organize the filing system and update databases and other information as required

Ensure all correspondence, communication and reports are dealt with in a timely and confidential manner

Respond efficiently to all requests for office supplies and coordinate servicing of office equipment

Maintaining plant budget files in various accounts and budget accruals on a period basis.

Maintaining hourly team member’s confidential records including their personal information, training records and disciplinary actions

Communicate with Cintas regarding uniform sizes

Printing and posting of posters as required

Events coordination – ordering items, food, set up, posters, clean up (town halls, lunches, recognition and service events)

Provide LOA, STD, and vacation forms to hourly team members

Any other tasks assigned by the Bakery Leader

Health & Safety:

Full training matrix ownership – keeping signed records in binder, updating electronic training matrix, adding and removing new team members, having readily available for audit

Monthly review of training matrix to see of any upcoming training requirements (ie. Expired forklift licenses upcoming etc)

Review frequently to help coordinate with H&S to notify various departments when different types of trainings are needing to schedule a refresher

Work with H&S to ensure training is scheduled and completed

Work with H&S to ensure physical/digital training records are maintained and up to date

Maintain safety shoe & glasses list and voucher programs

Talent & Development

Workday administration and management for hourly team members (new hires, seniority list, promotions, transfers, compensation changes, etc)

Attendance management administration for operations hourly team members

Compensation changes in Workday for hourly team members

One-time payments (tool reimbursement) for hourly team members

Employment letters

Data changes / updates – (contact info, banking etc) into Workday and any systems

Ensure orientaiton packages are created on-time for new hires

Issue FOB’s and keep log

Draft letters and reminders for expired work permits

Payroll

Full payroll administration for all hourly team members in Kronos

System administration - Enter and remove team members

Ensure hours are accurate before each pay cycle

Ensure all team members have punched in and out and are approved by supervisors

SIN updates into system

Enter schedule into Kronos weekly

Manage payments (historical payments, relief payments, personal days, union…