Health, Safety & Environment Administrator

Health, Safety & Environment Administrator  Bilingual proficiency in English and Mandarin is required for this position.  Office Safety Support   Assist with routine office safety inspections, including fire safety equipment, emergency exits, and identification of potential workplace hazards.
Support the maintenance of office HSE documentation and preparation of safety meeting minutes.
Help ensure office safety practices remain aligned with applicable Canadian and Alberta occupational health and safety requirements.
New Employee Safety Orientation   Conduct HSE safety orientations for new office employees.
Provide information on emergency evacuation procedures, designated evacuation routes, emergency contacts, and applicable HSE policies and procedures.
Contractor Qualification & Compliance Support – Remote   Support the HSE Coordinator and HSE Adviser with contractor prequalification and documentation processes.
Follow up on contractor training records, licenses, certifications, and qualifications to verify compliance with Alberta regulatory requirements and company policies.
HSE Documentation & Data Management   Organize and maintain HSE files on SharePoint and shared drives using professional formatting and standardized naming conventions.
Perform regular backups of HSE documentation to company servers to maintain data security, accessibility, and traceability.
Assist with the preparation and generation of HSE reports for management review.
First Aid & Safety Equipment Administrative Support   Maintain office first aid records and safety equipment maintenance logs.
Assist with documenting and monitoring first aid events and related records.
Assist the HSE Coordinator with booking accommodations for personnel at camps following completion and approval of required qualifications.
Manage more than 3,000 annual camp bookings, including coordination of Camp Cost Codes, distribution of booking confirmations, and maintenance of accurate booking records.
Coordinate remotely with on-site management and contractors to ensure timely communication and effective booking support.
Emergency Response & Drill Support   Assist the HSE department with planning and coordinating emergency response drills for the Calgary office.
Collect and document drill results, observations, and improvement recommendations, ensuring records are complete and actionable.
Assist with organizing and maintaining office Hazard Assessment documentation.
Support remote site teams with the organization and maintenance of required documentation and records.
Employee Training   Maintain employee HSE training records, including new employee orientation documentation and remote tracking of on-site training certifications.
Assist with coordinating training schedules and monitoring compliance with required training.
PPE Supply Support – Remote   Assist with compiling PPE requirements for personnel working at remote sites.
Support PPE procurement processes, including PR, PO, and MR documentation, allocation, tracking, and recordkeeping.
HSE Qualification Renewal Follow-Up   Monitor employee and contractor HSE certifications and qualification renewal dates.
Follow up on upcoming and expired certifications to support ongoing compliance with Alberta regulations and company requirements.
Budget & Expense Support   Track HSE department budgets, expenditures, and related costs.
Assist with maintaining expense records and preparing budget and expenditure reports for management review.
Compliance & Regulatory Support   Assist with preparing office and remote site documentation for government and third-party inspections.
Support internal audits, compliance reviews, and regulatory checks to help ensure adherence to company policies and the requirements of the Alberta Occupational Health and Safety Act.