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Health, Safety & Environment Administrator
Job Description & How to Apply Below
Office Safety Support
- Assist with routine office safety inspections, including fire safety equipment, emergency exits, and identification of potential workplace hazards.
- Support the maintenance of office HSE documentation and preparation of safety meeting minutes.
- Help ensure office safety practices remain aligned with applicable Canadian and Alberta occupational health and safety requirements.
- Conduct HSE safety orientations for new office employees.
- Provide information on emergency evacuation procedures, designated evacuation routes, emergency contacts, and applicable HSE policies and procedures.
- Support the HSE Coordinator and HSE Adviser with contractor prequalification and documentation processes.
- Follow up on contractor training records, licenses, certifications, and qualifications to verify compliance with Alberta regulatory requirements and company policies.
- Organize and maintain HSE files on SharePoint and shared drives using professional formatting and standardized naming conventions.
- Perform regular backups of HSE documentation to company servers to maintain data security, accessibility, and traceability.
- Assist with the preparation and generation of HSE reports for management review.
- Maintain office first aid records and safety equipment maintenance logs.
- Assist with documenting and monitoring first aid events and related records.
- Assist the HSE Coordinator with booking accommodations for personnel at camps following completion and approval of required qualifications.
- Manage more than 3,000 annual camp bookings, including coordination of Camp Cost Codes, distribution of booking confirmations, and maintenance of accurate booking records.
- Coordinate remotely with on-site management and contractors to ensure timely communication and effective booking support.
- Assist the HSE department with planning and coordinating emergency response drills for the Calgary office.
- Collect and document drill results, observations, and improvement recommendations, ensuring records are complete and actionable.
- Assist with organizing and maintaining office Hazard Assessment documentation.
- Support remote site teams with the organization and maintenance of required documentation and records.
- Maintain employee HSE training records, including new employee orientation documentation and remote tracking of on-site training certifications.
- Assist with coordinating training schedules and monitoring compliance with required training.
- Assist with compiling PPE requirements for personnel working at remote sites.
- Support PPE procurement processes, including PR, PO, and MR documentation, allocation, tracking, and recordkeeping.
- Monitor employee and contractor HSE certifications and qualification renewal dates.
- Follow up on upcoming and expired certifications to support ongoing compliance with Alberta regulations and company requirements.
- Track HSE department budgets, expenditures, and related costs.
- Assist with maintaining expense records and preparing budget and expenditure reports for management review.
- Assist with preparing office and remote site documentation for government and third-party inspections.
- Support internal audits, compliance reviews, and regulatory checks to help ensure adherence to company policies and the requirements of the Alberta Occupational Health and Safety Act.
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