Accounting & Business Support Coordinator

The Accounting & Business Support Coordinator provides accounting, office administration, technology and service coordination, and records-management support to the Business Support division.

Reporting to the Manager, Accounting, the role processes routine accounting transactions, supports daily office operations, coordinates technology and service requests, and maintains assigned organizational records in accordance with established policies and procedures.

Dutiesand Responsibilities:

Accounting Support

• Process accounts payable and accounts receivable transactions in accordance with established procedures and delegated authority, including verifying supporting documentation, entering transactions, preparing payments and deposits, and maintaining accurate records. Transactions and payments requiring authorization are submitted to the appropriate approver.
• Perform accounts payable (AP) and accounts receivable (AR) processing, including timely and efficient payment processing.
• Process organizational credit card administration, including maintaining supporting documentation and assisting with reconciliations.
• Assist withmonth-end closing activities, reconciliations, and other assigned accounting procedures.
• Assist with routine financial and operational reporting, analytics, and data preparation.
• Follow established accounting procedures and internal controls and escalate discrepancies or questions as appropriate.
• Provide other accounting and finance support as assigned.

Administrative Support

• Support theday-to-day operation of the administration office, including shared reception,telephone and door coverage, mail, couriers, catering, supplies, and document handling.
• Coordinate office maintenance requests and liaise with building management, vendors, and service providers as required.
• Ensure the Archive room is kept clean and organized.
• Ensure that the SharePoint Homepage is up to date.
• Identify and support improvements to administrative processes and workflows, including appropriate use of digital tools and automation.
• Provide administrative support for projects, meetings, documentation, andcross-functional initiatives.
• Serve as a centralpoint of coordination for routine technology, equipment and access requests,referring technical troubleshooting, cybersecurity and system-administration matters to the managed IT service provider or appropriate organizational lead.
• Support employee onboarding and offboarding by coordinating technology, equipment, and accessrequirements with internal stakeholders and the managed IT service provider.
• Coordinate administration of organizational telephone and mobile services, including service activations and changes, device assignments, vendor coordination, and related records.
• Provide other technology coordination support as required.

Document and Records Management

• Maintain organized administrative and organizational records in accordance with WINS'record-management policies, retention requirements, and established filing structures, supporting consistent protocols and practices.
• Maintain current versions of assigned policies, procedures, forms, templates, contracts, andother controlled documents taking into consideration review schedules, renewal dates, tracking, and other filing or reporting deadlines.
• Support the appropriate filing, archiving, confidentiality, and retrieval of records in SharePoint and other approved systems.
• Assist departments with routine document and records-management practices and refer policy interpretation, retention, privacy, or compliance questions to the appropriate organizational lead.
• Provide other document, records-management, and organizational support to other departments,or as assigned within available capacity.

Requirements:

Education

• Post-secondar…