Publishing Assistant

Freehand Books is looking for a highly organized individual with strong communication skills to join our small team on a full-time basis as Publishing Assistant
. The successful candidate will be responsible for the administrative duties of the press, and will tackle a wide range of tasks to assist the Managing Editor.

Responsibilities include:

Provide administration management and support in the following areas:

• Create, update and distribute metadata files
• Coordinate ebook creation and distribution
• Provide administrative support in the areas of editorial, design, production, distribution, rights and translations
• Administration of various financial and bookkeeping functions, including processing royalties, entering and preparing monthly sales reports
• Complete and submit annual grant applications and reports

Primary point of contact for author communications

• Ongoing support, feedback and assistance throughout the publication process
• Problem solving and tracking deliverables

Support the marketing and promotion functions at Freehand Books

• Prepare pitches for sales conference, festivals, booksellers, media
• Prepare and distribute monthly newsletter
• Update and maintain website and social media channels
• Prepare submissions for various projects and awards
• Prepare and send title information sheets and review copies
• Event coordination, including book launches, author events and attendance at events as needed
• Coordinate advertising content and placement

• Strong administration and organizational skills
• The ability to multi-task and manage competing priorities and deadlines with minimal supervision
• Ability to work cooperatively and maintain productive working relationships with multiple partners in a fast-paced environment
• Strong creative problem-solving abilities
• Strong writing and communication skills
• Experience with ONIX, metadata, accessibility standards, Core Source and other publishing-related digital platforms is an asset
• Proficiency in MS Word, Excel, Adobe Creative Suite, Outlook, shared file storage platforms
• Familiarity with and/or education in the publishing industry is an asset

Job Title:

Publishing Assistant
Position:
Full-time, must live in Calgary or Edmonton
Salary: $45,000 per year plus benefits package, two weeks vacation, and time off between Christmas and New Year’s
Report:
Freehand Managing Editor
Structure:
Hybrid working model