Project Administrator

Why ENMAX?  We are driven by our purpose of lighting the way to a brighter energy future, a future that includes a workplace where you’ll experience belonging and unlock possibilities. We offer meaningful opportunities, strong collaboration and a career aligned to what matters to you. We’re proud of who we are and the work we do to support our communities and customers who depend on us, becauseat ENMAX, we’re lighting the way together.
We are looking for a Project Administrator to be an integral part of ENMAX’s Project Delivery team, helping create the organization, visibility and momentum needed to move projects forward. Through collaboration, attention to detail and a proactive approach, you’ll help our teams deliver projects effectively and support the infrastructure that serves our customers and communities. If you enjoy bringing order to complexity, connecting people and information, and seeing how your work contributes to a bigger outcome, this could be a great opportunity for you.
We offer competitive compensation including a comprehensive flexible benefits program, non-downtown location that includes great building amenities such as free onsite fitness facility, onsite massage, onsite child care centre (upon availability, offered from our ENMAX Place location 141 – 50 Ave. SE), free parking and much more.
Major Responsibilities   Support the Project Delivery teams in all areas of project administration, including project setup, Project Labour, Equipment, Materials, and Services (LEMS) receiving, As Built submissions, sending IFC drawings to contractors reporting, permit requests/approvals, and administration for contracts and agreements
File, maintain, and transfer of project documents and artifacts utilizing multiple systems of record
Manage the document control process as well as other areas of SharePoint functionality including access, updates, and improvements
Review and process customer information such as payments, invoicing, refunds, cost letters, and other correspondence
Proactively plan and perform project data cleanup functions
Perform complex administrative and analytical tasks, such as reviewing and updating information in files, preparing reports, and maintaining records, to ensure accuracy and efficiency in project operations
Support project teams with presentations, meeting minutes, and compiling summarized findings for a variety of audiences including senior leadership
Utilize resources effectively to achieve maximum efficiency in performance of duties, contributing to the overall success of the team and project outcomes
Maintain awareness of clients’ and internal stakeholders’ operating environment, demonstrating understanding and responsiveness to their needs
Education Required   High school diploma or GED and currently enrolled or completed some post-secondary education in a related field
Qualifications & Experience   4 years’ administrative experience in a fast-paced, engineering, construction, project management environment
Advanced proficiency in Microsoft Office and SharePoint; working knowledge of MAXIMO is an asset.
Knowledge of project management practices and processes.
Experience working within tight project timelines and managing concurrent project activities.
Experience working with and maintaining data in business systems, including identifying opportunities to improve processes or results.
Competencies   Strong organizational, prioritization and time management skills, with the ability to manage multiple concurrent activities and changing priorities in a fast-paced project environment.
High attention to detail and accuracy, with a commitment to maintaining complete, consistent and reliable project information.
Effective written and verbal communication skills,…