Brokerage Coordinator

Position: Brokerage Coordinator- Contract
Job Title

Brokerage Coordinator
- Contract

Job Description Summary
We are looking for a 12 month contract maternity leave Brokerage Coordinator to join our Calgary office. The successful candidate will be working within a team structure responsible for supporting a pool of Brokerage Agents through daily business line operations. This position reports directly to the Operations Manager, supporting coordination and organization, documentation of offers/agreements, exclusive listing processes, advertising and marketing, research and data analysis, and various administrative duties.

Job Description
We are looking for a 12 month contract maternity leave Brokerage Coordinator
Administration & Coordination

Coordinate listing and team marketing strategies, including coordinating the production of team social media communication.

Maintain records and compile information for client activity reports, updating ongoing transaction pipelines.

Conduct research and prepare market surveys.

Compile property information and market data for listing proposals and opinions of value, including title searches, zoning/planning reports, MPAC, etc.

Coordinate and execute marketing programs for listings, designing materials suitable for newspaper/magazine ads, direct mailers, and e-mail distribution (e.g., flyers, postcards, newsletter updates).

Coordinate listing proposals and pitches, including print finishing (printing, binding, etc.).

Coordinate and assist managing agents’ deadlines, meetings, tasks, and client interactions.

Maintain and administer database (Engage), updating owner, buyer, seller, property, and prospect information as required.

Proofread and perform limited copywriting.

Perform general clerical tasks, including data entry (Engage), photocopying, filing, telephone calls, archiving, organizing couriers, mailings, etc.

Handle miscellaneous requests and special projects as required.

Provide any other administrative tasks required by C&W to facilitate the transaction of C&W real estate business.

Client Interaction

Field phone and e-mail inquiries from prospects, clients, and other brokers.

Coordinate property tours and send packages.

Manage client databases.

Financial

Organize and prepare transaction documents (e.g., confidentiality agreements, offers, listing agreements, other forms, closing documents, trade records, etc.).

Prepare research reports and charts using various sources (Site Solutions, Realnet, Landlord vacancies, etc.).

Abstract leases and prepare proposals with direction from the team.

Qualifications

Ability to meet deadlines without compromising accuracy, excellent product quality, and attention to detail.

Previous real estate experience in a commercial real estate organization (minimum 1 year experience).

RECA license is an asset.

College or University degree strongly preferred.

Proficiency in Adobe applications such as InDesign, Photoshop,

Illustrator & Acrobat.

Proficiency in Microsoft applications such as Word, Excel, PowerPoint, Outlook.

Strong skill sets in electronic marketing (Twitter, Linked In).

Ability to deliver excellent customer service at all levels of the organization and with external partners.

Strong command of grammar and writing skills for proofreading and editing purposes.

Exhibit a high level of professionalism and excellent interpersonal skills.

Strong relationship-building ability, proactive, results-oriented, and resourceful.

Possess strong organizational, time management, and project management skills with a demonstrated ability to work both independently and within a team environment.

Appropriate work ethic/commitment level required.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining…