Office Operations Coordinator

Operations (Support) Full Time Calgary, AB $55,000 - $65,000 CAD per year

Job Title: Office Operations Coordinator

Employment Type: Full-time, Permanent

Reports To: Senior Business Development Manager

Are you ready to make a difference in the recycling and waste management industry?

At Blu Planet Recycling, we believe that every team member plays a vital role in shaping a sustainable future. As a recognized leader in Calgary, Alberta’s recycling and waste management industry, we are excited to expand our team of dedicated professionals who share our passion for exceptional service and sustainability. Here, you’ll find a supportive and dynamic workplace culture that not only values your commitment to clients but also empowers you to make a meaningful impact in the community.

This role is ideal for someone who is highly organized, proactive, and enjoys being at the centre of a busy office environment. If you take full ownership of your work, spot problems before anyone asks, and see things through to the finish, we’d love to hear from you.

Why Join Us?

• Competitive Compensation: Starting rate at $55,000.00-$65,000.00/year (negotiable based on experience)
• Comprehensive Benefits: Health, Dental, and Vision coverage, Health Spending Account (HSA), Group Retirement Savings Plan (GRSP), and Profit-sharing Program
• Work-Life Balance: Gym membership reimbursement, paid vacation days and regular work week schedule
• Other Perks: On-site parking and annual bonuses

Position Overview:

Reporting to the Senior Business Development Manager, the Office Operations Coordinator owns the day-to-day administrative, office, and operational functions of the organization. This position is accountable for an organized, welcoming, and efficient office environment and serves as a key point of contact for employees, visitors, vendors, customers, and internal teams.

The position owns office and shop inventory, kitchen operations, reception and phone systems, employee file maintenance, office supplies, vendor coordination, administrative systems, and general office support. The role works closely with Operations, Business Development, IT, HR, Health & Safety, Accounting, and Field teams to ensure smooth daily operations, accurate documentation, timely communication, and effective administrative support.

This role is accountable for the results in every area below, not just the tasks. The Office Operations Coordinator is expected to identify problems, fix them, and improve processes without being asked. Where work is shared with another team, this role owns its part of the outcome from start to finish.

Key Responsibilities:

Office & Administrative Operations

• Own the day-to-day operation and organization of the office, ensuring the workplace is clean, organized, well-stocked, and running efficiently.
• Own office and shop inventory, including general supplies, consumables, equipment, and other operational materials, so critical items never run out.
• Monitor inventory levels and place orders to replenish stock before supplies run low.
• Receive, open, sort, and distribute incoming mail.
• Maintain organized filing systems, both digital and physical.
• Provide administrative support to departments, taking each request through to completion.
• Own the office supply and kitchen budget, tracking spending against budget and flagging variances to leadership. Invoices are forwarded to Accounting for processing.
• Own new employee setup, ensuring every new hire has a workspace, equipment, and supplies ready on their first day.
• Plan and execute office moves and other office-related projects.
• Order supplies for new team members, including laptops, phones, monitors, accessories, business cards, and office materials.
• Own offboarding logistics, including recovering equipment, keys, fobs, and company phones, and confirming with IT that system and phone access has been removed.
• Create and maintain an office procedures manual so core tasks are documented and can be covered during absences.

Reception & Communication

• Own reception and serve as the primary contact for the organization.
• Answer front-of-house inquiries from visitors, customers, vendors, and other contacts and direct them to the appropriate team member.
• Operate and manage the company phone system, including answering calls, taking messages, directing callers, and maintaining phone directories.
• Keep the phone directory and call routing current so calls reach the right person the first time.
• Welcome visitors and maintain a professional and welcoming…