Proposal Coordinator

About Reinbold Engineering Group
Reinbold Engineering Group is a Canadian Mechanical Engineering consulting firm providing practical, resilient, and sustainable solutions across a wide range of building sectors. Since 1998, we have continued to grow and evolve with the industry while maintaining a strong focus on technical excellence, collaboration, and client service. With approximately 90 employees across five offices in Calgary, Edmonton, Toronto, Vancouver, and Kelowna, our teams work collaboratively across Canada to deliver innovative engineering solutions for our clients.

In September 2026, Reinbold joined the Englobe community, a leading Canadian engineering and environmental services firm with more than 70 offices and over 4,000 employees nationwide. This partnership provides opportunities to expand our technical expertise, collaborate across a broader network of professionals, and support projects of varying scale, while maintaining the culture, relationships, and values that have shaped Reinbold for nearly three decades.

At Reinbold, we believe our people are at the heart of our success. We foster a collaborative environment where ideas are welcomed, expertise is valued, and people are encouraged to take ownership of their work. We invest in our employees through training, mentorship, and meaningful project experience, providing opportunities to grow both professionally and personally.

The Opportunity
We are currently seeking a Proposal Coordinator to join our Proposals and Marketing team at our Calgary head office.

This is an opportunity for a highly organized, detail-oriented professional who enjoys bringing people, information, and deadlines together. Working closely with our proposal, marketing, and technical teams across our five offices, you support the development of high-quality proposals, fee letters, and pre- qualification submissions for projects across North America.

The Proposal Coordinator will support the proposal process from initial request through submission, helping to ensure submissions are well organized, compliant, compelling, and delivered on time. The role is well suited to someone who enjoys a fast-paced environment, can manage multiple priorities, and takes pride in producing polished, professional work.

If you are a strategic thinker, strong communicator, and collaborative team player with a keen eye for detail and a natural ability to solve problems, this could be an opportunity for you. Do you take initiative, enjoy
working with a variety of people and priorities within a fast-paced environment? Do you take pride in
seeing a project come together from start to finish and are ready to jump in where needed? If so, we’d like
to hear from you!

What You’ll Take On
Proposals & Fee Letters

Responsible for coordinating between multiple parties for development and production of proposal materials based on client requirements to ensure top-quality responses to RFPs, RFIs, RFQs, RFSOs. and related documents and ensuring required timelines are met.

Prepare opportunity specific materials such as organizational charts, schedules, resumes, graphics, and other supporting documents.

Assist with updating resumes, project information, and other content for specific opportunities.

Review and proofread proposal documents for clarity, grammar, formatting, consistency, and alignment with company standards before final submission.

Provide opportunity-specific updates to resumes for key team members and project information as required.

Assisting with non-technical writing for opportunity-specific efforts.

Assist marketing team with updates to the project portfolio database to ensure the content is accurate, remains relevant and that new projects are included.

Contributes to the generation, collection, tracking, dissemination, and storage of proposals.

Assist with maintaining proposal records, databases, and knowledge management systems to support continuous improvement and future pursuits.

Ensures that a high level of professionalism, quality and brand consistency is maintained.

Document Preparation & Proofing

Assist with proofreading and editing internal and client-facing documents to ensure accuracy,c consistency, and adherence to company branding guidelines.

Assist with the preparation of mechanical specifications, including document coordination, and formatting.

Provide project related administrative support as the need arises. This includes but is not limited to preparation and proofing of letters, additional fees,…