Central Services Coordinator Job Calgary area,Alberta Canada,Administrative/Clerical

Position: Central Services Coordinator (12-month contract)

Central Services Coordinator (12-month contract)

Calgary, AB, CA

Oct 14, 2026

Dentons is designed to be different. Our Firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned as a firm with over 21,000 individuals in more than 200 offices serving clients across 80+ countries.

Dentons is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2026). Canada’s Top Employers for Young People (2026), and Canada’s Best Diversity Employers (2026).

This role is an opportunity for you to join Canada’s Global Law Firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.

ROLE

The primary role of this hybrid position of Central Services Coordinator blends hospitality, reception duties, and office services support, ensuring a welcoming environment for guests, smooth office operations, and seamless coordination of day-to-day services. The successful candidate will demonstrate initiative, a “can-do” attitude, strong communication and organizational skills, and a desire to work in and promote a client-first focused culture. Being a contributing team player as a member of the Central Services team along with work hour flexibility to accommodate business needs is essential.

RESPONSIBILITIES

Office Services Support:

Organize, sort, and distribute incoming and outgoing mail and faxes.

Receive courier deliveries, handle mail pick-up and inter-office delivery, process requests for sending mail and packages, and manage outgoing faxes.

Coordinate with courier services for document delivery and pickup.

Handle binding, scanning, photocopying, printing, and other document-related tasks.

Provide digital file scanning services.

Produce Closing Books in electronic and binder formats.

Perform heavy lifting and movement of boxes as needed.

Assist with other production and reproduction duties as required.

Reception and Hospitality Support:

Assist with setting up boardrooms for meetings and firm functions.

Maintain the tidiness and general cleaning of kitchens and boardrooms, ordering, and stocking supplies.

Manage inventory and maintenance of office supplies.

Provide reception relief, including booking boardrooms, answering the switchboard, and greeting visitors.

Prepare workstations for new hires and assist with internal office moves.

Assist with office and client functions.

Other duties as assigned

SKILLS & COMPETENCIES

Self-starter with superior attention to detail.

Excellent written and oral communication skills sufficient to provide routine information, answer inquiries, and refer calls.

Knowledge of general office procedures and MS Office applications.

Good knowledge of Microsoft Word, Excel, PowerPoint.

Familiarity with PDF programs (Adobe, Nuance) and Document Management systems is an asset.

Ability to prioritize and multi-task while handling a high volume of work.

Ability to work independently and function effectively as part of a team.

Strong interpersonal and communication skills, both oral and written.

Ability to meet deadlines and demonstrate initiative when required.

Strong organizational and time management skills.

Proven ability to provide high-quality customer service.

Ability to quickly learn and adapt to new systems and processes.

Knowledge of operating office equipment such as photocopiers.

Ability to perform physical tasks such as lifting, bending, and carrying (up to 40 lbs.).

Ability to handle confidential and sensitive information with discretion.

Confident, polished, and professional presentation.

Strong work ethic, “can-do” approach, and positive team attitude.

Proven experience in a detail-oriented and deadline-driven environment.

EDUCATION, EXPERIENCE & CERTIFICATIONS

Community College education or equivalent combination of work experience

1-2 years' experience in a similar service capacity is preferred

Prior work experience in mail room services, including managing courier/delivery responsibilities

Minimum of one (1) year of related hospitality and office experience, including experience working as a receptionist in a professional services environment

Experience gained in the hospitality sector is considered an asset

Legal office experience would be an asset but is not required

Experience working with document…