Administrative Assistant

Bantrel is proud to be a leading provider of Engineering, Procurement, Construction and Construction Management (EPC / EPCM) services in Canada.

For 40 years we have delivered end-to-end solutions for some of Canada’s most challenging and complex  energy, mining, infrastructure, industrial and nuclear projects , with an unrelenting focus on safety and quality.

We operate independently but leverage the global expertise of and provide resources to our affiliate Bechtel Corporation, one of the largest EPC companies in the world, and remain Canadian focused including through our other shareholder, McCaig Investments, a respected local family group of businesses and deep community supporter. Our private ownership provides long-term business planning and strategic decision horizons supported by a strong financial position.

We are currently seeking an Administrative Assistant to support our corporate and project teams, based out of Calgary AB. This role is responsible for coordinating travel arrangements, reviewing expense reports, organizing meetings and events, and providing a broad range of administrative support across the business. The successful candidate will be highly organized, detail-oriented and capable of managing multiple priorities in a fast-paced environment.

Coordinate travel arrangements for corporate and project personnel, including flights, accommodations, camp bookings, transportation, and related logistics to ensure seamless travel planning and execution.

Prepare, review, and audit travel and entertainment expense reports for accuracy, completeness, and compliance with company policies.

Provide guidance and support to employees and contractors on travel, expense reporting processes, and related procedures.

Ensure compliance with corporate and project travel policies and elevate exceptions or concerns as appropriate.

Assist with the coordination of meetings, training sessions, employee events, drug testing programs, catering, and other administrative activities.

Respond to inquiries from employees, clients, project personnel, vendors, and management in a professional, timely, and customer-focused manner.

Provide administrative support to management and act as backup support for members of the corporate and project administration team during absences and peak periods.

Maintain accurate records, files, and documentation using Microsoft Office applications, Teams, and SharePoint.

Perform other administrative and project support duties as assigned

Qualifications

Minimum 4 years of experience in an Administrative Assistant, Administrative Coordinator, Travel Coordinator, or similar administrative support role.

Post-secondary education in business or a related field would be considered an asset.

Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, Visio, Teams, and SharePoint.

Experience coordinating travel arrangements and processing or reviewing expense reports; experience with Concur is considered an asset.

Strong organizational and time-management skills with the ability to establish priorities, manage a high volume of work, and adapt to changing business needs.

Proven ability to work independently and collaboratively within a team-oriented environment.

Strong problem-solving, organizational and interpersonal skills, with the ability to manage multiple priorities and maintain professionalism in a fast-paced environment.

Demonstrates a high level of professionalism with strong written and verbal communication skills.

Flexibility to work occasional overtime and limited after-hours support as needed.

Additional Information
Why Join Bantrel?

We offer a competitive compensation package, a great learning environment, interesting & challenging work and the opportunity for career…