Facilities and Hospitality Assistant

Coordinate facilities and hospitality services at Osler, supporting workplace operations, vendor access, meeting spaces, and professional office standards. This Toronto-based role requires strong organization.
Reporting to the Senior Manager, Office Operations, the Facilities and Hospitality Assistant handles administrative and operational support. The position combines office services, hospitality coordination, customer service, and workplace readiness. Responsibilities include maintaining accurate information, coordinating vendors, and supporting safe, functional firm spaces.

Key Responsibilities:

Coordinate boardroom setups, office moves, maintenance requests, and visitor bookings
Update floor plans, directories, signage, labels, and nameplates
Coordinate vendors, freight access, repairs, shipments, and service schedules
Maintain hospitality areas, equipment, inventories, and workplace supplies
Support reception, kitchen, boardroom, and meeting-room requests
Requirements:
High school diploma and two years of related experience
Exceptional customer service and professional communication skills
Strong organizational, time-management, interpersonal, and problem-solving skills
Intermediate proficiency with Microsoft Office applications
Ability to lift up to 30 pounds frequently
Apply facilities coordination, hospitality support, vendor communication, and detailed workplace administration skills within Osler’s professional services environment.