Proposal Coordinator

Proposal Coordinator

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast.

Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

Reporting to the Team Lead, Proposals & Marketing, Buildings West, the Proposal Coordinator plays a vital dual role, supporting our proposal team members in day-to-day coordination activities while also contributing directly to the development of high-quality, compliant, and engaging submissions.

You’ll collaborate with our proposal team, business development, and operations teams to produce proposals that reflect Bird’s technical excellence, collaborative culture, and commitment to clients and communities.

This role is perfect for someone who enjoys both the creative and organizational sides of proposal work, writing, editing, and design, combined with scheduling, coordination, and team support.

What You’ll Be Working On

Provide direct support to proposal team members, assisting with formatting, document setup, printing, and delivery.

Help maintain and update proposal libraries, templates, project sheets, and resumes.

Track proposal status, deadlines, and deliverables to help the team stay organized and aligned.

Assist with the collection and organization of project information for marketing and proposal use.

Contribute to process improvements, knowledge sharing, and lessons learned.

Support the preparation, coordination, and submission of Requests for Qualifications (RFQs), Requests for Proposals (RFPs), and Expressions of Interest (EOIs).

Review and interpret RFP/Q requirements, create response checklists, and coordinate inputs from multiple contributors.

Draft, edit, and format proposal sections, resumes, and project profiles using established templates and brand standards.

Compile, proofread, and finalize all materials for on-time, polished submissions.

Assist in developing creative, well-structured written content that clearly conveys Bird’s strengths and value.

What You Bring to the Team

1–3 years of experience in proposals, marketing, or administrative support, preferably in construction, engineering, or architecture.

Excellent organization and time management skills with the ability to manage multiple priorities.

Strong written and verbal communication skills with keen attention to detail.

Proficiency in Adobe InDesign and Microsoft Office Suite; familiarity with SharePoint or CRM tools (Microsoft Dynamics) is an asset.

A collaborative, team-oriented mindset and willingness to help others succeed.

Positive attitude, curiosity, and desire to learn and grow within a high-performing proposal team.

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement,…