Specialist, Institutional Effectiveness

The Office of the Provost & Vice-President (Academic) is currently seeking a Full-time Limited Term Specialist for approximately 14 months.

The Specialist, Institutional Effectiveness is a senior project management and analytical role within the Provost's portfolio at the University of Calgary, reporting to the Executive Director and working closely with the Deputy Provost. This position supports the planning, oversight, facilitation, and monitoring of projects that advance institutional effectiveness and strategic planning within the Academic portfolio. The Specialist works collaboratively with academic and administrative units to ensure projects are well-organized, tracked, and aligned with institutional priorities such as Ahead of Tomorrow and the Academic Innovation Plan.

• Support the development of project plans, timelines, and documentation for initiatives within the Deputy Provost's portfolio.
• Coordinate activities across units to ensure alignment with institutional goals and schedules.
• Monitor project status, dependencies, and risks, and provide timely updates to relevant stakeholders.
• Prepare briefing materials, reports, and presentations to support planning and decision-making.

• Facilitate collaboration across academic and administrative units by organizing meetings, consultations, and working groups.
• Ensure clear and consistent communication of project objectives, timelines, and expectations.
• Build and maintain effective working relationships with internal stakeholders, including faculty, staff, and senior leaders.

• Conduct research and environmental scans to identify emerging trends, sector developments, and strategic opportunities.
• Compile and synthesize data to support institutional reviews, planning processes, and reporting requirements.
• Develop summaries, visualizations, and analytical products to communicate findings and support evidence-informed decision-making.

• Coordinate the development and renewal of academic processes and planning frameworks, including consultation and documentation.
• Support process improvement efforts by identifying gaps, documenting workflows, and facilitating stakeholder input.
• Track implementation of process changes and support follow-up activities across units.
• Plan, track, and navigate governance processes and pathways.

• Provide coordination and tracking support for projects within the Deputy Provost's portfolio.
• Maintain documentation, monitor timelines, and ensure follow-up actions are completed across multiple work streams.
• Support the organization of meetings, consultations, and communications related to operational planning and institutional effectiveness.
• Contribute to the consistency and clarity of administrative workflows and recommend improvements where appropriate.

• Bachelor's degree required;
  Master's degree or formal project management certification preferred.
• Minimum five years of experience in project coordination, academic operations, or institutional planning within a post-secondary environment.
• Demonstrated ability to manage complex projects and contribute to analytical and planning processes.
• Strong research, analytical, organizational, and communication skills.
• Experience working with cross-functional teams and engaging diverse stakeholders.
• Proficiency with project tracking and documentation tools (e.g., MS Project, Asana, Smartsheet).
• Ability to work independently and collaboratively in a dynamic environment.

November 1, 2026

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 3.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website
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