Toonie Tours is a fast-growing tourism company operating across multiple cities, with strong inbound demand and an exciting growth trajectory ahead. This role is the front door of the brand, and we’re building more than a traditional customer service team — we’re building a fast-moving, guest-focused operations and experience team that plays a key role in delivering exceptional tours and memorable experiences every day.
As we continue to grow, we’re looking for calm, organized, and personable individuals who are excited to grow alongside the business and contribute to a positive, high-performing team environment. This role is ideal for someone who thrives in a fast-paced setting, communicates clearly under pressure, and enjoys being the person who keeps things running smoothly behind the scenes.
You’ll support guests across phone, email, SMS, and webchat, while also coordinating real-time tour operations with guides and city teams to resolve issues quickly and professionally. For the right person, this is an exciting opportunity to join a company at a major growth stage, contribute to improving systems and processes, and grow long term within a dynamic tourism business.
This role is fully in-person at our downtown Calgary office, as we strongly value human connection, real-time collaboration, and creating a welcoming, personable experience for both guests and team members alike.
Schedule (Please Read)Peak season (June 21 – Sept 30):
coverage window is 6:00am MT – 7:30pm MT
Off-season:coverage window is 6:00am MT – 3:30pm MT
We assign shifts within these windows. Weekend rotation is required.
Your MissionDeliver fast, accurate, kind support while keeping tours running smoothly in real time.
You will:- resolve guest issues quickly and correctly
- coordinate day-of tour changes using our schedule tools and guide contacts
- close loops so nothing drops
- document what works so the system improves every week
- Answer guests via phone, SMS, email, and webchat
- Use templates and follow policy accurately (details matter)
- Escalate appropriately when needed (refund exceptions, safety, reputational risk)
- Monitor and coordinate from Fare Harbor (live schedule and bookings)
- Handle late guest scenarios by contacting guests and guides and documenting outcomes
- Coordinate meeting point confusion and last minute updates
- Communicate quickly with guides and city leads using internal channels (Google Chat or similar)
- Keep clean notes so the team stays aligned
- Recognize private tour, group, and custom requests and route them correctly with complete info
- Help “save” bookings when a guest is considering cancelling
At Toonie Tours, everyone contributes to playbooks and training. Part of this role is documenting what works and turning it into checklists, templates, scripts, and SOPs so the business improves every week, not just gets busier.
Tools You’ll Use- Google Workspace (Gmail, Calendar, Drive)
- Rapid Leads Pro (Go High Level ) for SMS and communications
- Phone system, shared inbox, webchat
- Fare Harbor for tour schedules and bookings
- Guide schedules and city lead contacts
- Internal chat (Google Chat / RLP)
Bonus if you enjoy working with AI tools and helping improve a knowledge base for automated support.
Your Scorecard (How We Measure Success)- Fast response times across channels (phone, SMS, email, webchat)
- Accurate information and high QA score (wrong info creates chaos)
- Strong resolution time and low reopen rate
- High CSAT (guests feel taken care of)
- Smooth tour coordination outcomes (late guests, day-of changes)
- Booking save rate (reduce cancellations where possible)
- Correct routing of sales-eligible inquiries with complete details
- Regul…
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