Coordinator of Before and After School; BAS and Auxiliary Programs

JOB POSTING:
School Year COORDINATOR OF BEFORE-AND-AFTER SCHOOL (BAS)
AND AUXILIARY PROGRAMS(Junior Preschool to Grade
6)

REPORTS TO:

Director of Business Services POSITION GROUP:
Support Staff STATUS:
Full-Time Year-Round, Permanent

Calgary French & International School (CFIS) is a premier independent school serving more than 850 students from Junior Preschool to Grade 12. For over 50 years, CFIS has been a leader in full French immersion education, delivering the Alberta curriculum enriched by the International Baccalaureate Primary Years Programme (PYP), Middle Years Programme (MYP), and Diploma Programme (DP).

Our dedicated faculty, staff, and administration collaborate closely with families to create an extraordinary learning experience where students thrive in innovative and inclusive environments. CFIS educators empower students to embrace challenges, think critically, and act as open-minded, responsible global citizens prepared for an ever-changing world. At CFIS, the smiles are warm, the standards are high, and the rewards are visible every day.

Joining CFIS means:

• Class sizes and preparation time that support quality instruction
• Collaborative colleagues who share a commitment to excellence
• Supportive, accessible leadership
• Modern, well-equipped facilities
• Ongoing, high-quality professional development opportunities

Calgary French & International School (CFIS) is seeking a collaborative, caring, and community-minded coordinator of Before and After School (BAS) and Auxiliary Programs to lead and enhance enriching experiences for students and families in our Early Childhood and Primary divisions.

At CFIS, we believe learning and belonging extend beyond the classroom. This role plays an important part in creating safe, joyful, inclusive, and engaging environments where children thrive, families feel connected, and staff work collaboratively in support of student wellbeing.

Reporting as part of CFIS’s middle leadership team, the Coordinator works across multiple departments to support high-quality programming aligned with our values:
We Care, We Connect, We Grow, and We Strive.

Responsibilities of this position cover the following areas:

In collaboration with the CFIS Coordinator of Licensing:

• Provide operational oversight and staff support for all licensed CFIS programs, including Junior Preschool, Preschool, Junior Kindergarten, and BAS programs.
• Ensure programs operate in alignment with childcare licensing, health, fire, and safety regulations, school policies, and child-centred best practices.
• Foster safe, welcoming, inclusive, and developmentally responsive environments that support student wellbeing, engagement, and belonging.
• Oversee daily operational practices related to attendance, sign-in/sign-out procedures, supervision, student transitions, staffing ratios, and program flow.
• Ensure required safety inspections, maintenance procedures, and operational checklists are completed consistently.
• Respond appropriately to facility, student, or program-related emergencies and support accident/incident follow-up as required.
• Maintain accurate student, staff, and program records in accordance with licensing requirements and school policies.
• Represent CFIS within relevant professional organizations, networks, and community groups.

• Build strong, collaborative relationships with students, families, faculty, staff, and external partners to support continuity of the student experience across the school day.
• Support a caring, inclusive, and relationship-focused team culture aligned with CFIS values.
• Manage staffing, scheduling, onboarding, orientation, and staff placement for BAS, licensed ECE, and auxiliary programs.
• Collaborate with CFIS pedagogical leadership to support professional growth, reflective practice, staff performance, and professional learning opportunities.
• Provide coaching, mentorship, guidance, and constructive feedback to staff, students, and volunteers.
• Facilitate regular staff meetings and support collaborative problem-solving and conflict resolution in alignment with CFIS policies and professional expectations.
• Ensure appropriate workplace practices and conditions consistent with employment standards and school policies.
• Act as an advocate for BAS and Auxiliary Programs within the broader CFIS community and leadership teams.

• Oversee the day-to-day operations of the BAS program, including registrations, waitlists, occasional-use requests, and family communications.
• Work closely with teachers and school staff to support continuity between classroom and BAS expectations, experiences, and student support practices.
• Provide and oversee engaging, age-appropriate programming and support staff in maintaining high-quality program documentation.
• Build positive relationships with families through responsive communication and ongoing partnership.
• Collaborate with CFIS Finance and…