Senior Manager Enterprise and Travel Programs

Overview

Hexagon Autonomous Solutions is looking for Senior Manager Enterprise Spend and Travel Programs, responsible responsible for defining, implementing, and operating a single, standardized enterprise spend framework across all Autonomous Solutions (AS) divisions, covering Travel & Expense (T&E), corporate card programs, and non-travel indirect spend.

Operating within Global Business Services (GBS), this role plays a critical part in reducing fragmentation across divisions by establishing common policies, processes, systems, and governance models that enable consistency, transparency, and scalability. The role balances strong financial controls and compliance with a pragmatic, user‑centric approach to expense management.

This position acts as the enterprise owner of spend processes, partnering closely with Finance, Procurement, IT, HR, and divisional leadership to ensure alignment with Hexagon’s broader ERP, data, and GBS transformation roadmap. The Sr Manager is accountable for driving adoption of enterprise standards, managing key vendors, and leveraging data to continuously improve efficiency, visibility, and decision‑making across AS.

Hexagon is a global company with offices around the world. This position can based in Calgary, Alberta, Tucson, Arizona or Morton, Illinois.

• Establish and own the AS enterprise T&E program, including governance, operating model, Travel Vendors and performance management.
• Design and maintain end‑to‑end expense processes covering travel, meals, lodging, and all card‑based purchases.
• Ensure consistent global standards while accommodating local statutory and regulatory requirements
• Lead the design, implementation, and rollout of a standardized corporate credit card program across AS.
• Define spend eligibility, approval thresholds, and control frameworks aligned with internal controls and audit requirements.
• Partner with IT and Finance to ensure integration with expense tools, ERP platforms, and reporting solutions.
• Standardize end‑to‑end processes for non‑travel indirect spend across all AS divisions, replacing fragmented local practices.
• Define enterprise‑standard forms of payment and approval guardrails by spend type and value (e.g., corporate card, expense reimbursement, procurement channels).
• Establish a consistent expense management process to ensure compliant capture, coding, and reporting of indirect spend.
• Own enterprise relationships with travel management companies, card providers, and related travel service partners.
• Lead vendor selection, contract negotiations, renewals, and ongoing performance reviews.
• Drive continuous improvement in service quality, cost efficiency, and user experience.
• Audit Automation:
  Moving from "sample‑based" auditing to 100% automated expense auditing using AI to flag duplicates, out‑of‑policy spend, or suspicious merchant categories over time
• Behavioural Analysis:
  Using data to identify patterns of "spend creep" or structured fraud that manual reviews miss.
• Leakage Identification:
  Specific responsibility for identifying purchases made outside of negotiated contracts which is a form of financial loss.
• Frictionless Mobility: A focus on "mobile‑first" workflows—ensuring employees can capture receipts and approve spend on the go without manual data entry.
• Self‑Service Support:
  Implementation of AI chatbots or conversational AI to answer, "Can I buy this?" questions instantly, reducing the load on the finance teams – also potentially linking with our gift and hospitality programs.
• Predictive Analytics:
  Moving beyond "reporting" (what happened) to "predictive insights" (what will happen to the budget if these trends continue).
• Generative AI Integration:
  Exploring how GenAI can summarize spend travel patterns or automatically draft policy exception justifications.
• RPA (Robotic Process Automation):
  Mentioning the automation of repetitive back‑office tasks like vendor onboarding or statement reconciliation.
• Develop and maintain practical, business‑aligned policies and procedures that support compliance without creating unnecessary friction.
• Monitor adherence, identify control gaps, and implement remediation actions as…