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Business Administration Office Administrator/ Coordinator

Executive Assistant, Global Banking & Markets AB

Job in Calgary, Alberta, T3S, Canada
Listing for: Scotiabank
Full Time position
Listed on 2026-03-12
Job specializations:
  • Finance & Banking
    Business Administration, Office Administrator/ Coordinator
  • Administrative/Clerical
    Business Administration, Office Administrator/ Coordinator
Job Description & How to Apply Below

Requisition

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Executive Assistant, Global Banking and Markets - Calgary, AB

Global Banking and Markets (GBM) is a leading Canadian Capital Markets and Investment Banking business with a growing platform in the US and Latin America, operating globally for over 100 years. Scotiabank’s strong U.S. presence provides our clients an important bridge to this key global market for trade and investment flows across the Americas and the world.

Global Banking & Markets provides a full range of investment banking, credit and risk management products and services relevant to the financing and strategic development needs of our clients. Our products include debt and equity financing, mergers & acquisitions, corporate banking, institutional equity sales, trading and research, fixed income products, derivatives, energy, foreign exchange and precious & metals. We also cross-sell the full range of wholesale products and services offered by the Scotiabank

Group.

Be part of an innovative, Global Capital Markets and Investment Banking business with a unique geographic footprint that puts capital to work for our clients across industries! We work together to drive ambition for every future!

Overview:

Contributes to the overall success of Corporate and Investment Banking (CIB) team within Scotiabank’s Global Banking & Markets Division (GBM) in Canada, by providing high quality administrative support to assist in the execution of our business. The Executive Assistant ensures all activities are in compliance with governing regulations, internal policies and procedures and will build strong partnerships across the Bank to provide support for the team.

What You'll Do:

  • Prioritize workload to ensure the group’s objectives and deadlines are met. Act as a culture carrier, monitoring adherence to policies and escalating as required
  • Comprehend and adhere to policies implemented by the Global team; coaches and ensures CIB team has support to evidence they are in compliance with policies and procedures
  • Actively pursue effective and efficient operations of your respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk
  • Establish sound business relationships by providing courteous and efficient assistance to both internal and external clients in an effort to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
  • Provide guidance and mentorship to more junior members of the Admin Team, using judgement and expertise to identify, resolve and escalate day-to-day administrative support, as required
  • Provide input into developing and enhancing current processes and procedures while adhering to administrative policies implemented globally
  • Client Related Support Calendar management:
    Coordinates team schedules and arranges client meetings as requested. Coordinates logistics of meetings, including room bookings and requesting technical, audio-visual and catering support as required. Travel:
    Arranges and coordinates travel including international travel, schedules and follows up on reservations and itineraries, Travel visas (where required), etc. Arrange conference calls and video conferencing as necessary
  • Expense Management:
    Compiles receipts and prepares extensive expense reports for approval and payment, ensuring timely completion and proper client coding Prepares and submits invoices to Accounts Payable for processing. Follows up with AP regarding outstanding items
  • Client Interactions:
    Assists with maintenance of client-related data (names, titles, contact details, etc., using both Excel and Salesforce), update of client call reports, etc.
  • Client Events/Sponsorships:
    Arranges and coordinates client events including but not limited to booking, planning, liaising with clients for invitations and following up
  • Client files/ materials:
    Organizes, copies and maintains administrative files, correspondence and other records/materials as required and assists with…
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