Clinical Trial Coordinator- Finance- FSP

Parexel FSP is looking for a Clinical Trial Coordinator with experience with budget negotiation.

This position is a hybrid position with 1-day minimum onsite requirement in Kirkland, Quebec.

Job Title:

Clinical Trial Coordinator (CTC)

• Supports the Clinical Research Manager (CRM) and other team members through the life cycle of the study from study start up to study closure.

• Reports to Parexel assigned Line Management with day-to-day direction from Client. Refer to Organizational Chart for details regarding assigned role and associated reporting structure.

• Tracking (e.g., essential documents) and reporting (e.g., Safety Reports).
• Ensure collation and distribution of study tools and documents.
• Update clinical trial databases (CTMS) and trackers.
• Clinical supply & non‑clinical supply management, in collaboration with other country roles.
• Manage Labeling requirements and coordinate/sign translation change request.

• Prepare documents and correspondence.
• Collate, distribute/ship, and archive clinical documents.
• Assist with electronic Trial Master File (eTMF) reconciliation.
• Updating manuals/documents (e.g., patient diaries, instructions).
• Document proper destruction of clinical supplies.
• Prepare Investigator trial file binders.
• Execute eTMF Quality Control Plan.
• Obtain translations of documents.

• Provide to and collect from investigators forms/lists for site evaluation/validation, site start‑up and submissions in a timely manner.
• Obtain, track and update study insurance certificates.
• Support preparation of submission package for Institutional Review Board (IRB) / Ethics Review Committee (ERC) and support regulatory agencies submissions.
• Publish study results for Global Clinical Trial Operations (GCTO) and Regulatory Affairs (RA where required per local legislation.

• Development of country and site budgets (including Split site budget).
• Tracking and reporting of negotiations.
• Maintenance of tracking tools.
• Working knowledge of contract development, negotiation, approval, and maintenance (e.g., Clinical Trial Research Agreements (CTRAs)).
• Updating and maintenance of contract templates (in cooperation with Legal Department)
• Payment calculation and execution (investigators, vendors, grants
• Ensuring compliance with financial procedures.
• Monitoring and tracking adherence and disclosures.
• Budget closeout.
• Obtain and process Foreign Corrupt Practices Act (FCPA) documentation in a timely manner.

• Organize meetings (create & track study memos/letters/protocols).
• Support local investigator meetings (invitations, prepare materials, select venue, support where applicable).

Completes training assigned by Client and/or EP, as necessary, including general training requirements, SOPs, and system and process related training.

Adheres to EP and Client SOPs and processes.

• B.A./B.S. (Life Sciences preferred) or equivalent healthcare experience.

• Minimum 1-2 years in Clinical Research or relevant healthcare experience. Note - Specific experience requirements may vary depending on the Country
• Good understanding of Global, Country/Regional Clinical Research Guidelines and ability to work within these guidelines.
• Hands on knowledge of Good Documentation Practices.
• Good IT skills (Use of MS office, use of some clinical IT applications on computer) and ability to adapt to new IT applications. Strong MS Excel skills required.
• International Committee on Harmonization (ICH) ‑ Good Clinical Practice (GCP) knowledge appropriate to role.
• Effective time management, organizational and interpersonal skills, conflict management.
• Effective communication with external customers (e.g., sites and investigators).
• High sense of accountability / urgency. Ability to set priorities and handle multiple tasks simultaneously in a changing environment.
• Works effectively in a matrix multicultural environment. Ability to establish and maintain culturally sensitive working relationships.
• Demonstrates commitment to Customer focus.
• Able to work independently.
• Proactive attitude to solving problems / proposing solutions.
• Positive mindset, growth mindset, capable of working independently with assigned tasks.
• Contributes to CTC team knowledge by acting as buddy /mentor and sharing best practices as…