HR & Recruitment Coordinator

ATCO Frontec is seeking a proactive, detail-oriented, and customer-focused HR & Recruitment Coordinator to support both our Human Resources and Recruitment teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys building relationships, and is passionate about delivering exceptional support throughout the employee lifecycle, from recruitment and onboarding through to employee transitions and HR administration.

The HR & Recruitment Coordinator plays a key role in ensuring a positive candidate and employee experience while supporting recruitment operations, onboarding, HR administration, reporting, and workforce mobilization activities.

• Post and manage job requisitions across internal and external recruitment platforms.
• Sort and screen resumes to support recruiters and hiring managers.
• Coordinate and complete pre-employment requirements, including background checks, security clearances, drug and alcohol testing, references, and other site-specific requirements.
• Prepare and issue offer letters, promotional letters, transfer letters, and employment documentation.
• Track and follow up on outstanding onboarding and pre-employment documentation.
• Maintain and manage shared recruitment inboxes, responding to candidate and stakeholder inquiries or redirecting as appropriate.
• Support employee referral programs and track submissions and payouts.
• Assist with recruitment reporting, recruitment metrics, and ad hoc data requests.

• Support sourcing activities using Linked In Recruiter, Indeed, and other recruitment platforms.
• Assist in building and maintaining talent pipelines for current and future hiring needs.
• Participate in career fairs, hiring events, community engagement initiatives, and student recruitment activities.
• Support engagement with Indigenous partners, educational institutions, and community organizations.

• Coordinate new hire onboarding and orientation activities.
• Ensure completion of all onboarding documentation, payroll forms, and benefit enrolments.
• Act as an HR ambassador by providing a welcoming and supportive onboarding experience.
• Support project mobilizations and demobilizations, ensuring workforce requirements are coordinated effectively.
• Liaise with operations, recruiters, hiring managers, and external vendors to facilitate employee readiness for site.

• Process employee lifecycle transactions including promotions, transfers, temporary assignments, compensation changes, resignations, layoffs, and terminations.
• Support offboarding activities, including exit documentation, Record of Employment inquiries, and outplacement requests.
• Monitor employee data integrity and track temporary assignments, leaves, layoffs, and end dates to ensure appropriate follow-up actions are completed.
• Investigate and respond to Time & Attendance, Payroll, and HR-related inquiries in collaboration with the appropriate Centres of Excellence.
• Support leaders and HR Business Partners with administrative and operational HR requirements.

• Maintain accurate employee, candidate, and requisition information within Oracle HRIS and Applicant Tracking Systems.
• Generate recruitment, onboarding, retention, and workforce reports.
• Support site-specific reporting requirements and ad hoc requests.
• Assist with maintaining workforce data accuracy, position management, and organizational information within HR systems.
• Partner with Finance and other stakeholders to support position creation, job level updates, and expense coding changes.

• Build strong partnerships with Recruiters, HR Business Partners, Hiring Managers, and operational leaders.
• Provide exceptional customer service to candidates, employees, and stakeholders.
• Assist with employee relations investigations and administrative follow-up as directed.
• Escalate employee concerns appropriately and support the resolution process.

• 2-3 years of progressive experience in recruitment coordination, HR coordination, or a related HR support role.
• Post-secondary education in Human Resources, Business Administration, or a related discipline. An equivalent combination of education and experience will be considered.
• Experience using Oracle HRIS, Applicant Tracking Systems (ATS), and recruitment sourcing tools.
• Experience supporting…