People & Culture Coordinator

People & Culture Coordinator

Temporary Part-Time (24 Hrs/Week – through December 2027)

Internal/External

At McMan Calgary & Area, connection is at our core. Every year, we make a meaningful difference in the lives of more than 5,000 children, youth, adults, and families by providing programs and services that support those with complex needs—including mental health challenges, addictions, homelessness, poverty, and disabilities. We believe in everyone’s deep and infinite worth, and no matter who you are, we will walk alongside you.

Through our work, we rebuild, integrate, and strengthen connections - to self, peers, families, communities, support professionals, and the land - because people need people. Our sense of well-being, identity, and belonging comes from relationships, and healing happens through these connections. Professional supports are there for a season or a reason, not a lifetime, because our goal is to empower individuals and families to thrive independently.

We are seeking a People & Culture Coordinator to join our P&C team and play a key role in delivering a positive, organized, and supportive employee experience for over 130 employees across multiple locations. If you are someone who enjoys working behind the scenes to keep things running smoothly, values accuracy and relationships equally, and is motivated by meaningful work in a people‑centered environment, this role may be a great fit.

As the People & Culture Coordinator, you will be a trusted, central point of contact for employees and managers throughout the employee lifecycle - from onboarding through changes, development, and offboarding. You will provide hands‑on coordination and administrative support across recruitment, onboarding, HR systems, benefits, payroll support, and employee engagement initiatives. This role is well‑suited for someone who is detail‑oriented, approachable, and enjoys contributing to a values‑driven, not‑for‑profit organization.

• Coordinate all administrative aspects of the employee lifecycle, including onboarding, role or compensation changes, leaves, and offboarding.
• Prepare and maintain employment agreements, change notices, training certificates, and employment confirmation letters using approved templates and processes.

• Coordinate and deliver a welcoming onboarding experience for new employees, including HR orientation, documentation, and benefits enrollment.
• Act as a key contact for new hires, helping them feel informed, supported, and connected from day one.

• Support recruitment activities by posting positions, reviewing applications, conducting pre‑screens and reference checks, and coordinating interviews.
• Maintain organized and accurate recruitment records and support inclusive, equitable hiring practices aligned with McMan’s values.

• Administer group benefits enrollments, updates, and terminations, and work with benefit providers to ensure timely and accurate processing.
• Support payroll by reviewing bi‑weekly payroll registers, identifying discrepancies, and preparing documentation to support reconciliation.

• Maintain confidential and accurate employee records across HRIS, payroll, and benefits systems.
• Conduct regular audits of electronic and physical files to ensure compliance and data integrity.
• Prepare headcount reports and other HR metrics for leadership and internal teams as requested.

• Respond to employee inquiries related to benefits, policies, and HR processes, escalating more complex matters as needed.
• Support consistent…